Program Coordinator, Medical Communications

About the Role

Seeking a Program Coordinator passionate about keeping projects on task and their team focused.

Key Responsibilities

• Track project deliverables through all departments.
• Ensure due dates are relayed.
• Identify and communicate obstacles efficiently.
• Run clients' medical/legal/regulatory (MLR) process, including submissions.
• Coordinate with taggers.
• Communicate status updates to the client, the MLR Supervisor, and the supporting team.
• Oversee coordinating internal and external meetings.
• Take meeting notes.
• Provide status updates to the team.
• Under supervision from a program manager, review invoicing documents and final reconciliations.
• Prepare Sunshine Act reports and any ancillary reports as required by the client.
• Work closely with the logistics vendor to perform meeting planning tasks, including site search, venue contracting, travel arrangements, food/beverage, and AV equipment.
• Prepare and distribute the assignment report.
• Facilitate assignment team meetings.

Requirements & Tech Stack

• Bachelor’s degree (concentration in advertising, marketing, communications, or journalism preferred; other majors considered).
• 0-2 years of prior work experience in a client service/agency setting or related internship experience.
• High level of computer competency.
• Intermediate or advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, MS Project, and Outlook).
• Strong written and verbal communication skills.

Helpful Experience

• Working knowledge of timeline and schedule development.
• Experience supporting a project manager or marketing team with coordinating tasks and tracking deadlines.