Program Coordinator, Medical Communications
Precision Medicine Group
Philadelphia, PA0–2 yrs8h agovia LinkedIn
This job at a glance
- Who can apply
- New grads and up to 2 years · Bachelor's degree
- Must know
- AccountingOperationsExcelMicrosoft OfficeMarketingCustomer service
- Work
- On-site in Philadelphia
- Pay
- Not stated by the employer.
- Listed
- Oct 27, 2026 · still open
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About the Role
Program Coordinator, Medical Communications
Key Responsibilities
- Track project deliverables through all departments.
- Ensure due dates are relayed.
- Identify and communicate obstacles efficiently.
- Run clients' medical/legal/regulatory (MLR) process, including submissions.
- Coordinate with taggers.
- Communicate status updates to the client, MLR Supervisor, and supporting team.
- Oversee coordinating internal and external meetings.
- Take meeting notes during meetings.
- Provide status updates to the team.
- Review invoicing documents and final reconciliations.
- Prepare Sunshine Act reports and any ancillary reports as required by the client.
- Work closely with the logistics vendor to perform meeting planning tasks, including site search, venue contracting, travel arrangements, food/beverage, and AV equipment.
- Prepare and distribute the assignment report.
- Facilitate assignment team meetings.
Requirements & Tech Stack
- High level of computer competency.
- Intermediate or advanced proficiency with Microsoft Office Suite: Word, Excel, PowerPoint, MS Project, and Outlook.
Qualifications
- Bachelor’s degree, ideally with a concentration in advertising, marketing, communications, or journalism; other majors will be considered.
- 0-2 years of prior work experience in a client service/agency setting or related internship experience.
- Strong written and verbal communication skills.
- Flexibility and confidence to manage up to 20 projects at a time.
- Solution-oriented with the ability to anticipate potential workflow obstacles and provide solutions.
- Highly organized, a self-starter with an eye for the details and a pulse on the bottom line.
- Ability to flourish in fast-paced environments.
- Passionate work ethic, never satisfied with the status quo.
- Natural problem-solver.
Helpful Experience
- Working knowledge of timeline and schedule development.
- Experience supporting a project manager or marketing team with coordinating tasks and tracking deadlines.