Associate Analyst, Corporate Events

About the Role

The Associate Analyst, Corporate Events provides administrative, logistical, and operational support for Cheniere’s corporate events across global markets, including conferences, milestone celebrations, sponsorship activations, employee engagements, customer events, and executive programs. This position assists with event coordination, scheduling, registration, communications, vendor administration, financial documentation, and on-site execution.

Key Responsibilities

Event Administration and Planning Support

• Provide day-to-day administrative and coordination support to the Corporate Events team.
• Assist with the implementation of event plans.
• Coordinate calendars, planning meetings, deadlines, event documentation, and follow-up activities.
• Prepare and maintain project plans, timelines, checklists, contact lists, agendas, meeting notes, run-of-shows, and post-event records.
• Assist with customer events, conferences, sponsorship activations, operational milestone celebrations, employee engagements, and executive programs.
• Organize event files and maintain accurate documentation.
• Track open items and follow up with internal teams, vendors, and other stakeholders.

Logistics and On-Site Support

• Assist with event logistics, including venue research, room assignments, catering, transportation, security, audiovisual requirements, décor, signage, attendee materials, and guest experience.
• Coordinate travel-related event details, including hotel room blocks, ground transportation, itineraries, and schedules.
• Support venue and vendor sourcing by gathering availability, proposals, pricing, and required documentation.
• Prepare event supplies, materials, name badges, registration lists, signage, gifts, and other event-related items.
• Provide on-site event support, including registration, room setup, vendor coordination, attendee assistance, schedule management, and event breakdown.
• Help ensure timely communication and coordination among internal teams, external partners, venues, and vendors.
• Travel to domestic and international event locations as required, including occasional evenings, weekends, and extended hours.

Financial and Contract Administration

• Assist with event budgets, purchase orders, invoices, expense documentation, payment tracking, and financial reconciliations.
• Maintain accurate budget trackers and supporting records.
• Review invoices for completeness and coordinate corrections or supporting documentation.
• Support contracting and procurement processes.
• Assist with budget updates, forecasting, and post-event reconciliation.
• Maintain organized vendor, contract, and financial files.

Registration Platform and Reporting Support

• Utilizing Cvent, assist with the design, development, testing, and publication of registration websites.
• Maintain attendee records and process registration changes, cancellations, substitutions, and special requests.
• Monitor registration activity and prepare attendance, lodging, transportation, dietary, and other operational reports.
• Help coordinate required compliance information and reporting.
• Track event attendance, satisfaction, engagement, and post-event feedback.
• Compile event reports summarizing results, participant feedback, budget performance, and lessons learned.
• Maintain accurate event data and assist with reporting and analysis.

Branding and Communications

• Assist with the preparation and distribution of invitations, registration communications, reminders, confirmations, schedules, and follow-up messages.
• Proofread event materials.
• Coordinate with the Branding and Communications teams on event materials, signage, presentations, multimedia, and messaging.
• Help ensure event décor, signage, collateral, registration materials, and digital communications align with Cheniere’s corporate identity.
• Maintain current versions of event materials and distribute approved content.

Vendor & Stakeholder Management

• Serve as a day-to-day point of contact for internal clients, attendees, venues, and vendors.
• Schedule vendor meetings, document action items, and follow up on deliverables.
• Assist with vendor onboarding, documentation, communications, performance tracking, and supplier database maintenance.
• Partner with departments across the organization to support events.
• Provide professional and timely assistance to executives, employees, customers, and external partners.
• Maintain discretion when handling confidential information.

General Responsibilities

• Support multiple events and assignments in a fast-paced environment with changing priorities and deadlines.
• Anticipate routine administrative and logistical needs and communicate potential issues promptly.
• Perform additional administrative, operational, and event-related duties as assigned.

Qualifications

Education

• Associate degree in business administration, hospitality, communications, marketing, event management, or a related discipline, or an equivalent combination of education and relevant experience.
• Bachelor’s degree preferred.

Experience

• Previous experience providing administrative, logistical, or event coordination support in a corporate, hospitality, marketing, or business environment is required.
• Experience supporting complex events, executive programs, customer engagements, conferences, or corporate operations is beneficial.
• Experience within the energy or industrial sector is required.

Skills

• Strong organizational and administrative skills with exceptional attention to detail.
• Ability to manage multiple assignments, maintain accurate records, and meet deadlines.
• Strong follow-through and the ability to track action items through completion.
• Excellent written and verbal communication skills.
• Professional and service-oriented when interacting with executives, employees, customers, vendors, and external partners.
• Ability to exercise discretion and appropriately handle confidential information.
• Proficiency in Microsoft Office, including Outlook, Excel, PowerPoint, Word, and Teams.
• Familiarity with event registration and project management platforms such as Cvent, Asana, or similar systems is required.
• Basic knowledge of event budgets, invoice processing, purchase orders, contracting, and financial reconciliation.
• Ability to work independently while taking direction and collaborating effectively as part of a team.
• Ability to remain composed, flexible, and solutions-oriented during live events and changing circumstances.
• Willingness and ability to travel domestically and internationally.
• Availability to work occasional evenings, weekends, holidays, or extended hours.