Marketing/Licensing Coordinator

Edison, NJ | Full-Time, On-Site

Role Description

Seeking a highly organized, detail-oriented, and motivated Marketing/Licensing Coordinator to support a growing licensing business for a major licensed consumer products company. This is a full-time, on-site position based at their Edison, NJ headquarters. The role is ideal for someone proactive, eager to learn, and interested in building a career in licensing, consumer products, and brand management. This role will support the day-to-day operational needs of the company's licensed brand portfolio, ensuring key deadlines, product approvals, contractual requirements, compliance, reporting, and communication are properly tracked and executed. This is an excellent opportunity to expand experience in the licensing industry while working with a large portfolio of globally recognized entertainment, lifestyle, and consumer brands.

Key Responsibilities

• Support the day-to-day management of the portfolio of licensed brands and partnerships.
• Maintain organized records of license agreements, amendments, brand guidelines, approvals, and other licensing documentation.
• Coordinate product approval submissions and follow up with internal teams and licensors to keep approvals moving on schedule.
• Assist with licensing compliance requirements, ensuring products, packaging, artwork, and marketing materials align with contractual obligations and brand guidelines.
• Maintain and update product line lists, forecasts, retail information, business plans, and licensing reports.
• Coordinate with Product Development, Design, Sales, and other internal teams to ensure licensor requirements and brand guidelines are communicated and followed.
• Help prepare presentations and business reviews requested by licensing partners.
• Track samples, packaging, artwork, and other materials requiring licensor review and approval.
• Organize and maintain brand assets, style guides, contracts, presentations, and other licensing materials.
• Monitor upcoming deadlines and proactively follow up with internal and external stakeholders.
• Assist with royalty reporting, forecasting, and other financial information in coordination with Accounting and the Licensing team.
• Communicate professionally with licensors and internal teams regarding approvals, outstanding items, deadlines, and general licensing requests.
• Provide general administrative and operational support to the Licensing department as needed.

Requirements & Tech Stack

• Proficiency in Microsoft Office, particularly Excel, PowerPoint, Outlook, and Word.
• Comfortable working with spreadsheets, reports, and detailed information.

Qualifications

• Strong organizational skills with the ability to manage multiple projects and deadlines simultaneously.
• Excellent attention to detail and follow-through.
• Strong written and verbal communication skills.
• Professional interpersonal skills and the ability to work effectively with both internal teams and external partners.
• Ability to prioritize assignments and work in a fast-paced, deadline-driven environment.
• Strong problem-solving skills, initiative, and willingness to proactively follow up on outstanding items.
• Ability to work independently while also collaborating effectively with a larger team.
• A positive attitude, willingness to learn, and ability to take direction and apply feedback.
• Approximately one year of experience in licensing, brand management, product approvals, consumer products, or a related field is preferred, but not required.
• Previous exposure to licensing agreements, product approval processes, brand guidelines, or compliance requirements is a strong plus, not a requirement.
• Experience in consumer products, entertainment, retail, marketing, or related industries is a plus.
• Associate or bachelor's degree in Business, Marketing, Communications, or a related field preferred, or equivalent relevant experience.