Project Coordinator (Entry Level)

About the Role

This position is contingent upon the successful award of a contract currently under bid. Nisga’a MOSTT offers Military Operations support and Specialized Tactical Training (MOSTT), including aviation and military training, cybersecurity, intelligence gathering and analysis, simulation and exercise support, aviation flight logistics, and unmanned aerial vehicle support.

Key Responsibilities

• Coordinate and submit visit requests and specific clearance requests for visitors to MST PMO and all its locations and facilities.
• Support MST PMO personnel in obtaining official U.S. passports, Visas, and other documentation for Outside United States travel.
• Assist with mail handling services, including arrangement and tracking of courier shipments, sorting, and distribution of internal mail and other items.
• Resolve daily issues relating to the creation of DTS travel authorizations (orders), vouchers, and local travel vouchers.
• Support preparation and processing of routine awards, such as On-the-Spot and Special Act, and maintain an awards action log.
• Support the preparation of numerous briefings and presentations for MST PMO, involving reviewing submissions, critiquing, detecting errors, and making corrections.
• Support the preparation of the MST PMO quarterly Town Hall Presentation and other conferences.
• Track facility work requests and provide support to customers, including assistance with initiation and determination of work request status.
• Respond to reports of issues involving cubicle occupancy with property managers to determine status and ensure problem resolution.
• Perform all aspects of Hurricane Readiness and Preparation, including representing MST PMO at coordination meetings, distributing guidance, preparing phone notification rosters, and distributing plastic coverings for computers.
• Track supply requirements on a monthly basis.
• Perform supply support services, including monitoring on-hand supplies, consolidating MST PMO supply orders, researching vendors and costs, verifying receipt of supplies, and distributing supplies monthly.
• Monitor toner requirements and toner purchases for MST PMO wide desk-side printers on a quarterly basis.
• Contact the Help Desk to resolve printer issues for MST PMO.
• Assist with the in-processing of new personnel, including processing CRS requests, coordinating sponsorship, coordinating security requirements, and scheduling initial IT support.
• Track mandatory training requirements for all employees and ensure timely notification of training update/renewal requirements.

Requirements & Tech Stack

• Basic proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Secret Clearance required.

Qualifications

• Strong organizational and time management skills.
• Strong written and verbal communication skills.
• High school diploma or equivalent.
• 0-2 years of administrative, office support, or coordination experience.
• Associate’s or Bachelor’s degree preferred.