Education Project Coordinator I

About the Role

Drive seamless event experiences from registration to print and digital material production and distribution, along with top-notch facility arrangements, audio visual solutions, and cutting-edge online conferencing solutions, all under the expert guidance of a Project Manager. Elevate attendee experience through exceptional customer service. Manage data entry and reporting, ensuring compliance with continuing education requirements. Craft and deliver engaging event presentations.

Key Responsibilities

• Coordinate pre and post conference activities for education programs, conferences, and other events in compliance with department policies and procedures, under the direction of the assigned Project Manager.
• Track attendance and facility use requirements.
• Accommodate ADA requests in collaboration with event facility staff.
• Coordinate production and delivery of event-related materials.
• Perform event-related errands, including transportation and delivery.
• Responsible for event registration, including CRM setup and webpage creation.
• Manage event registration processes, online and in person.
• Handle registration transactions, issue receipts, and ensure compliance with cash handling procedures.
• Work closely with Member Services and IT Services to troubleshoot any access issues related to member portal accounts.
• Under the direction of the Project Manager, create presentations for conferences and other events, including PowerPoint and other platforms.
• Coordinate AV needs with the speaker and review submitted presentations to ensure no compatibility issues.
• Maintain prompt and transparent communication to TAC members, staff, and the general public by responding promptly and accurately to all inquiries about TAC and TAC-affiliate sponsored educational programs, conferences, and events.
• Contribute to special projects.
• Perform other duties as assigned.

Requirements & Tech Stack

• High school graduate or equivalent required.
• Zero - Three years experience in event planning, preferred.
• Execute extensive travel commitments, including weekends.
• A valid Texas driver’s license and satisfactory driving record are essential.
• Position requires excellent communication skills, both written and verbal, and the ability to relate to persons with a variety of cultural, economic, and educational backgrounds.
• Position requires a high degree of professionalism in representing TAC in significant contacts with elected officials, public employees, and members.
• Must be proficient in use of personal computer and Microsoft Office products including: Word, Excel, and PowerPoint.
• Experience with relational databases such as iMIS preferred.
• Must be proficient in set-up, use, and troubleshooting of all audio visual equipment.
• Excellent time management and record keeping required.

Physical Requirements

• Position requires extensive travel, including weekends.
• Standing Required
• Sitting Required
• Walking Required
• Lifting Required (50 lbs)
• Pushing or pulling loads Required
• Reaching overhead Required
• Kneeling/squatting Required
• Climbing stairs Required
• Climbing ladders Not required