Associate

Job Title: Associate – Administration & Office Management

Company: Crossbow Cybersecurity

Location: Whitefield, Bangalore

Open to Bengaluru-based candidates only

Key Responsibilities

• Office Administration & Facilities
• Support day-to-day office and facilities operations, including housekeeping, security, maintenance, pantry, and general office services.
• Coordinate with vendors and service providers for routine maintenance and operational requirements.
• Assist with vendor follow-ups, quotations, service requests, and documentation.
• Maintain inventory of office supplies, pantry items, stationery, and facility-related materials.
• Monitor stock levels and coordinate timely replenishment of essential items.
• Assist with invoice verification and coordinate with the Finance team for payment processing.
• Maintain administrative records, trackers, vendor details, and related documentation.
• Support workplace readiness, including seating arrangements, meeting rooms, and employee requirements.
• Coordinate visitor management, reception activities, and general workplace logistics.
• Assist in organising internal meetings, employee engagement activities, celebrations, and office events.
• Support basic IT asset coordination such as asset handover, collection, and documentation as per defined processes.
• Identify and report office or facility-related issues and ensure timely follow-up with the concerned teams or vendors.
• Travel & Accommodation Management
• Assist with employee and guest travel arrangements, including flights, trains, and local transportation.
• Coordinate hotel bookings and accommodation requirements.
• Liaise with travel agencies, hotels, and transportation vendors for bookings and confirmations.
• Maintain travel-related records, approvals, itineraries, and supporting documents.
• Ensure travel arrangements are made in accordance with company policies and approval processes.
• Assist in comparing travel options and identifying cost-effective arrangements.
• Support employees with basic travel-related coordination and queries.

Requirements

• Key Skills
• Good coordination and organisational skills.
• Basic understanding of vendor coordination and procurement processes.
• Proficiency in MS Office, particularly Excel and Word.
• Good verbal and written communication skills.
• Ability to manage multiple tasks and follow up effectively.
• Strong attention to detail and documentation skills.
• Ability to work independently on routine tasks while seeking guidance when required.
• Travel Desk Skills
• Basic experience in coordinating corporate travel such as flights, hotels, and local transportation.
• Familiarity with travel booking portals or travel agency coordination.
• Understanding of travel approvals and company travel policies.
• Good planning and scheduling skills.
• Ability to maintain travel itineraries and related documentation accurately.

Qualifications

• Bachelor’s degree in Business Administration, Commerce, Management, or a related field.

Key Success Factors

• Proactive and responsible approach to assigned tasks.
• Strong follow-up and coordination skills.
• Attention to detail and accuracy.
• Reliable and organised in managing day-to-day activities.
• Service-oriented approach towards employees and stakeholders.
• Ability to work in a fast-paced and dynamic environment.
• Willingness to learn and take ownership of administrative responsibilities.

Benefits

• Competitive salary and benefits
• Medical Insurance
• Parental Support – Maternity Cover
• Retirement Benefits – PF Contribution
• Opportunities for professional growth
• Collaborative and inclusive work environment