Office Associate

About the Role

"A Safe Haven for Newborns" is seeking an Office Associate to support their mission. This role offers an opportunity for creativity, contribution, and passion. The position reports to the Founder and CEO.

Key Responsibilities

• Responsible for all office-related duties including correspondence, filing, reports, meeting minutes, maintaining organizational filing systems (manual or electronic), and office supplies.
• Maintain the Safe Haven databases: donors & prospects, grants, referral services, volunteers & collaborators.
• Assist with growing the Safe Haven Volunteer network and projects & Ambassador program.
• Provide and ship resources to Safe Haven partners & collateral materials to statewide collaborators.
• Maintain Safe Haven archives (articles/photos/videos).
• Maintain analytics for all social media sites for reporting purposes.
• Undertake special projects as assigned by Founder/CEO, such as various helpline call issues.
• Ensure best practices are followed.

Requirements & Tech Stack

• Computer experience and skills in the use of software programs such as MS Word, PowerPoint, and Excel.
• Some experience with graphic design products.
• Proficient with major social media sites, including Podcasting.

Qualifications

• Excellent organization skills (oral & written).
• Ability to excel at details, multi-tasking, working under pressure, and exceptional interpersonal skills over the phone & in person.
• Requires initiative, accuracy, diplomacy, discretion, personal judgment, professional appearance, and conduct.
• Bachelor’s degree in Public Administration, Social Services, or equivalent experience.
• Bilingual English/Spanish is a plus.
• Valid Florida driver's license, safe driving record & proof of auto liability insurance.