Finance Administrative Coordinator

Key Responsibilities

• Assist with accounts payable, invoice processing, expense reports, and purchasing card transactions using Concur and other financial systems.
• Maintain accurate financial records, budget tracking, and project cost documentation.
• Prepare financial reports, spreadsheets, and presentations using Excel, Word, PowerPoint, and SharePoint.
• Support project teams with cost tracking, forecasting updates, and financial data organization.
• Coordinate vendor payments, purchase orders, and invoice approvals.
• Assist with monthly reporting, reconciliations, and other accounting-related activities.
• Provide general administrative support, including meeting coordination, travel arrangements, and document management.
• Serve as a professional point of contact for internal stakeholders, vendors, and project teams.
• Support office operations and special projects as needed in a fast-paced, collaborative environment.

Qualifications

• 0-5 years of finance, accounting, administrative, or business support experience.
• Associate's or bachelor's degree in Finance, Accounting, Business, or a related field preferred, but not required with relevant experience.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficiency in Microsoft Office, particularly Excel, as well as Word, PowerPoint, Outlook, and SharePoint.
• Experience with Concur, ERP systems, or other financial software is a plus.
• Strong attention to detail with a focus on accuracy and organization.
• Comfortable working with financial data, reports, invoices, and budgets.
• Ability to work professionally with individuals at all levels of the organization.
• Demonstrated ability to handle sensitive and confidential information with discretion.
• Positive, team-oriented mindset and willingness to take ownership of tasks and support the broader team.

Other Requirements

• Regular, reliable attendance.
• Work productively and meet deadlines timely.
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.