Junior Accountant

About the Role

The Junior Accountant supports accounts receivable accounting activities by maintaining accurate financial records, reconciling receivable balances, and assisting with cash receipts, general ledger transactions, and financial reporting. The position collaborates with Revenue Cycle Management Teams and Programs to ensure accurate recording of receivables and collections, appropriate documentation, and timely resolution of discrepancies. Reporting to the Sr. Director of Finance, this role receives day-to-day training, work guidance, and initial work review from the AR Accountant to support accuracy, consistency, and compliance with established accounting procedures and internal controls.

Key Responsibilities

• Own the day-to-day maintenance of accounts receivable accounting records, schedules, and supporting documentation, ensuring accuracy, completeness, and timely updates.
• Prepare and maintain monthly accounts receivable reconciliations, including reconciling billing system balances, cash receipts, payment records, and supporting schedules to the general ledger.
• Take responsibility for identifying, tracking, and following up on reconciliation discrepancies through resolution.
• Record, verify, and reconcile cash receipts, deposits, and payment transactions, ensuring timely and accurate posting to the appropriate general ledger accounts.
• Prepare and post journal entries related to accounts receivable, cash receipts, adjustments, reclassifications, and other assigned transactions, in accordance with established review and approval procedures.
• Monitor accounts receivable aging reports, identify outstanding or unusual balances, and take ownership of researching and following up on discrepancies with the Revenue Cycle Management Team and Programs until resolved or appropriately escalated.
• Maintain assigned receivable reconciliations related to government contracts, funding programs, and third-party payers, coordinating with the Accounting, Grants, and Revenue Cycle Management Teams to ensure accurate financial records.
• Take responsibility for completing assigned monthly and year-end closing tasks, including account reconciliations, journal entries, and supporting schedules, within established deadlines.
• Verify assigned financial transactions for accuracy, completeness, proper general ledger coding, and compliance with established accounting policies and internal controls.
• Maintain complete, organized, and audit-ready accounting records and supporting documentation, ensuring transactions are properly documented and readily traceable.
• Provide backup support for accounts payable and other accounting functions, including invoice processing, coding verification, vendor statement reconciliations, and related accounting activities, in accordance with established internal controls and segregation of duties.
• Support financial reporting, external audits, regulatory reviews, and internal control improvements by preparing accurate financial information, resolving assigned issues, and identifying opportunities to improve accounting processes.
• Perform other accounting and financial duties as assigned by the Finance Management Team.

Requirements & Tech Stack

• Basic understanding of U.S. Generally Accepted Accounting Principles (GAAP), accounting practices, journal entries, account reconciliations, and general ledger functions.
• Ability to research account discrepancies, perform reconciliations, and resolve issues or escalate them as appropriate.
• Strong attention to detail, accuracy, organization, and time management; ability to prioritize assignments and meet deadlines with appropriate supervision.
• Proficiency in Microsoft Excel, including basic formulas and data management, and general computer applications.
• Ability to learn and adapt to accounting software, new systems, procedures, and internal controls.
• Effective interpersonal, verbal, and written communication skills in English, with the ability to collaborate across departments.
• High level of integrity, dependability, and sound judgment, including the ability to maintain confidentiality of sensitive financial information.
• Ability to work independently on assigned tasks while seeking appropriate direction and review.

Qualifications

EDUCATION & CERTIFICATES

• Bachelor's degree in Accounting

EXPERIENCE/QUALIFICATIONS

• Previous internship or experience in bookkeeping, accounts receivable, or general accounting.
• Familiarity with accounting software or enterprise resource planning (ERP) systems.
• Healthcare, hospital, or nonprofit accounting experience preferred.

REQUIREMENTS

• Must pass Department of Justice (DOJ), Federal Bureau of Investigations (FBI), and Community Care Licensing (CCL) background clearance.
• Valid California Driver’s license.
• TB clearance.
• Driving record acceptable for coverage by Gateways insurance carrier.