Trade Operations & Compliance Assistant Officer

About the Role

Griting Inc. is recruiting on behalf of a client seeking a motivated and detail-oriented Trade Operations & Compliance Assistant Officer to support import/export operations, commercial documentation, shipment coordination, regulatory documentation, and daily administrative processes. This opportunity is well suited to early-career professionals and recent graduates interested in international trade, compliance, logistics, business administration, and commercial operations. Candidates with relevant industry experience are preferred. Strong recent graduates with applicable academic training, internships, or practical experience are encouraged to apply.

Key Responsibilities

• Collect, organize, review, and maintain trade and commercial documentation.
• Support the preparation and verification of commercial invoices, packing lists, purchase orders, sales orders, bills of lading, certificates of origin, and delivery records.
• Identify missing information, documentation discrepancies, incomplete approvals, and operational inconsistencies.
• Maintain accurate supplier, customer, product, shipment, and order records.
• Coordinate with suppliers, freight forwarders, warehouses, transportation providers, and internal stakeholders.
• Monitor shipment milestones, documentation status, deadlines, and unresolved operational issues.
• Support customer and supplier onboarding documentation.
• Assist with compliance reviews, internal audits, purchasing records, claims, and vendor communications.
• Escalate documentation or compliance concerns promptly.
• Maintain confidentiality and accuracy in all business and operational records.

Requirements & Tech Stack

• Proficiency in Microsoft Excel or Google Sheets.
• Familiarity with ERP systems, document management platforms, or approved AI productivity tools is a plus.
• Ability to independently verify AI-assisted work and protect confidential business information.

Qualifications

• Bachelor's degree in International Trade, Law, Business Administration, Logistics, or a related field preferred.
• JD and LLM graduates are welcome to apply.
• Relevant industry experience preferred; recent graduates may demonstrate qualifications through internships, coursework, projects, or practical experience.
• Foundational understanding of commercial documentation, logistics, purchasing, order processing, or contract records.
• Strong attention to detail, analytical thinking, organizational ability, and follow-through.
• Clear written and verbal communication skills.
• Mandarin-English bilingual proficiency is preferred.

Compensation & Benefits

• Annual Base Salary: $50,000–$70,000
• Standard employer-provided benefits package.
• Potential annual performance-based bonus, subject to eligibility, individual performance, company performance, and applicable employer policies. Bonuses are not guaranteed.

Work Authorization Requirements

• Must be legally authorized to work in the United States.
• Must be available for full-time, on-site work in Union City, California.
• Eligible F-1 OPT candidates are welcome, provided the position meets applicable OPT requirements.
• STEM OPT eligibility is subject to applicable employer and regulatory requirements.
• New employment-based visa sponsorship is not available for this position.

Mandatory Griting Assessment & Candidate Validation

Every candidate must successfully complete the required assessment process to remain eligible for advancement. Griting uses a structured, evidence-based evaluation framework designed to assess capabilities beyond traditional resumes and interviews. The evaluation may examine:

• Role-Specific Knowledge — Understanding of relevant trade operations, documentation, logistics, and compliance concepts.
• Analytical Thinking — Ability to interpret information, identify discrepancies, and solve operational problems.
• Professional Communication — Clarity, judgment, and effectiveness in work-related communication.
• Execution & Accuracy — Attention to detail, task prioritization, organization, and practical problem-solving.
• Professional Consistency — Reliability and consistency demonstrated through job-relevant assessment tasks.

Applying through LinkedIn or submitting a resume does not replace the mandatory Griting assessment. Candidates must complete the required evaluation to advance.