Dean, Student Affairs

Meenakshi Sundararajan Engineering College (MSEC)

Meenakshi Sundararajan Group of Institutions (MSGI)

Role: Dean - Student Affairs

Employment Type: Full-Time

Reporting To: Principal / College Management

About MSEC

Meenakshi Sundararajan Engineering College (MSEC), part of the Meenakshi Sundararajan Group of Institutions (MSGI), is committed to academic excellence, professional development, ethical values, and the holistic development of students. We are looking for an experienced professional to lead Student Affairs and Student Welfare, ensuring a safe, inclusive, disciplined, and supportive campus environment.

Role Overview

The Dean of Student Affairs will oversee student welfare, discipline, attendance, mentoring, grievance redressal, campus safety, and student development. This role requires close coordination with the Principal, Director, HODs, faculty, parents, hostel authorities, and administrative teams.

Key Responsibilities

Student Affairs and Discipline

• Lead student affairs and welfare functions, establish procedures, and monitor implementation.
• Ensure compliance with institutional rules and the student code of conduct.
• Address misconduct, conflicts, harassment, and repeated violations through fair, documented procedures.
• Recommend appropriate disciplinary action to the competent authority.

Attendance and Mentoring

• Monitor attendance and identify repeated absenteeism or declining student engagement.
• Coordinate timely interventions with HODs, class advisors, faculty mentors, and parents, where appropriate.
• Establish effective mentoring systems and identify students requiring additional support.
• Coordinate referrals to qualified counselling professionals when necessary.

Grievance Redressal and Student Protection

• Maintain accessible grievance mechanisms and ensure timely review, referral, and follow-up.
• Coordinate anti-ragging initiatives and support designated committees and squads.
• Conduct awareness programs on harassment, discrimination, respectful behaviour, and student safety.
• Ensure complaints are handled confidentially and in accordance with institutional policies and applicable regulations.

Campus Safety and Hostel Welfare

• Coordinate with campus administration and security teams to maintain a safe environment.
• Monitor safety incidents and support emergency preparedness and awareness programs.
• Work with hostel wardens to address student welfare, discipline, health, and safety concerns.
• Ensure serious incidents are documented and escalated promptly.

Student Health and Well-Being

• Coordinate health awareness, well-being, and personal safety initiatives.
• Facilitate access to medical assistance and counselling support.
• Promote healthy habits, stress management, and responsible behaviour.
• Ensure students requiring specialized assistance are referred to qualified professionals.

Parent and Departmental Coordination

• Establish structured communication with parents regarding significant attendance, conduct, safety, and welfare concerns.
• Work closely with HODs, Deans, faculty mentors, and class advisors to resolve student-related issues.
• Monitor pending cases, departmental follow-up, and agreed corrective actions.
• Maintain appropriate records and submit periodic reports to management.

Student Development and Leadership

• Promote ethical conduct, accountability, punctuality, and respect for diversity.
• Coordinate student development programs, orientation, and welfare awareness initiatives.
• Encourage responsible student leadership and constructive feedback.
• Work with the Training and Placement Department to strengthen professional behaviour, employability, and career readiness.
• Evaluate programs and recommend improvements to the student experience.

Documentation and Reporting

• Maintain confidential records of grievances, disciplinary cases, welfare interventions, and safety incidents.
• Track pending matters, responsibilities, deadlines, and closure status.
• Prepare periodic student affairs reports and support institutional reviews and regulatory reporting.
• Analyse recurring concerns and recommend preventive measures.

Qualifications and Experience

Educational Qualification

• Master's degree in Engineering, Management, Education, Psychology, Social Work, or a relevant discipline is preferred.
• Additional qualifications in educational administration, counselling, or institutional management are an advantage.

Experience

• Substantial experience in an engineering college or higher education institution.
• Experience in student affairs, student welfare, academic administration, or discipline management.
• Proven ability to coordinate with faculty, HODs, parents, and administrative teams.
• Familiarity with higher education regulations and student protection requirements.

Essential Competencies

• Strong leadership and administrative skills.
• Excellent communication, interpersonal, and conflict-resolution abilities.
• Sound judgement in disciplinary and emergency situations.
• Fairness, discretion, and professionalism when handling sensitive concerns.
• Strong coordination, documentation, and reporting skills.
• Knowledge of student welfare, anti-ragging procedures, and grievance redressal.
• A student-centred approach balanced with institutional discipline and accountability.

Key Performance Indicators

Performance will be assessed through:

• Timely handling of disciplinary cases and grievances.
• Effective attendance monitoring and early intervention.
• Completion of mentoring and student development initiatives.
• Implementation of anti-ragging and student protection measures.
• Timely escalation of safety and welfare concerns.
• Effective parent and departmental coordination.
• Accurate documentation and timely reporting.
• Preventive action on recurring issues and appropriate use of student feedback.

Authority and Accountability

The Dean will coordinate student affairs within the authority delegated by management, review grievances, monitor pending cases, recommend corrective action, and propose improvements to student welfare and campus safety. Serious safety incidents, allegations of ragging or harassment, and medical emergencies must be escalated promptly. All actions must comply with institutional policies, applicable laws, and prescribed procedures.

Expected Outcomes

• A safe, disciplined, and student-friendly campus.
• Effective mentoring and early identification of student concerns.
• Transparent grievance redressal and student protection systems.
• Better coordination among students, faculty, parents, and administration.
• Improved student engagement and professional development.
• Strong documentation, accountability, and continuous improvement.

Location: Kodambakkam, Chennai

Employment Type: Full-Time