Human Resources Assistant

About the Role

The Human Resources Assistant provides administrative and operational support to the Human Resources team. This entry-level role supports employee onboarding and offboarding, maintains accurate employee data and records in the HRIS, coordinates routine HR processes, and assists with day-to-day departmental activities while handling confidential information with professionalism and discretion.

Key Responsibilities

• Coordinates administrative activities for employee onboarding, including preparing new hire documents, initiating required system workflows, scheduling orientation activities, and tracking completion of assigned tasks.
• Supports employee offboarding by preparing documentation, coordinating system and access notifications, tracking company property return, and ensuring required steps are completed.
• Enters, updates, and audits employee information in the HRIS to maintain accurate and complete records, including job, status, organizational, and personal data changes.
• Maintains electronic and paper personnel files and HR records in accordance with company procedures and recordkeeping requirements.
• Prepares routine HR reports, forms, letters, spreadsheets, and employee communications using established templates and processes.
• Provides administrative support for benefits, payroll, leave, recruiting, training, employee engagement, and other HR programs as assigned.
• Assists with employment verification, background check, Form I-9, and other pre-employment or employee documentation processes under the guidance of HR team members.
• Tracks deadlines, follows up on missing information, and helps ensure HR transactions and documents are completed accurately and on time.
• Supports HR projects, meetings, events, audits, and process improvement activities through scheduling, data collection, document preparation, and follow-up.
• Protects the confidentiality of employee information and follows established HR policies, procedures, and data privacy practices.
• Performs other duties as assigned.

Requirements & Tech Stack

• Microsoft Office Suite (Outlook, Word, Excel, Teams)
• Prior experience using a Human Resources Information System (HRIS) is required.
• Experience with Paycom is preferred.

Qualifications

• Strong organizational skills and attention to detail, with the ability to maintain accurate records and complete tasks on time.
• Clear and professional verbal and written communication skills.
• Ability to manage multiple priorities, follow established procedures, and ask appropriate questions when guidance is needed.
• Professional, service-oriented approach when working with employees, candidates, managers, and HR team members.
• Ability to handle confidential and sensitive information with integrity and discretion.
• Basic problem-solving skills and the ability to identify incomplete or inconsistent information.
• Ability to work both independently and collaboratively as part of the Human Resources team.
• Associate degree, bachelor’s degree coursework, or a degree in Human Resources, Business Administration, or a related field preferred.
• Up to one year of administrative, office, or human resources experience preferred; relevant internships or school experience may be considered.
• Minimal travel may be required for company meetings, events, or training (10% or less).