Human Resources Administrative Assistant

About the Role

The Human Resources Administrative Assistant provides administrative, clerical, and coordination support across Human Resources functions. This role assists with employee records, HRIS data, HR communications, and employee-facing HR programs.

This is an on-site role in Sugar Land, Texas. Monday - Friday 8:00 AM - 5:00 PM. Local Candidates Preferred.

Key Responsibilities

• Maintain accurate employee records and HRIS data, ensuring information is complete, current, and handled confidentially.
• Review and approve routine HRIS workflows in accordance with established procedures.
• Upload documents to the document manager system.
• Maintain accurate employee data on the intranet and upload updates as needed.
• Support onboarding activities, including new-hire orientation logistics and business card requests.
• Provide administrative support for HR reporting, document preparation, data processing, and record-keeping.
• Coordinate company-wide and HR-related events, including communications meetings and celebrations.
• Answer and screen incoming calls routed to the operator, including customer service inquiries, and direct them to the appropriate department or employee.
• Order office supplies, coordinate catered meals for customer visits and workforce events, and maintain inventory.
• Enable and disable badge access for employees and visitors.
• Serve as a key contact with corporate location building management for maintenance requests and facility support.
• Maintain and monitor off-site shredding services.
• Handle mail and deliveries, including sorting, distributing, and scheduling courier pickups.
• Greet clients, visitors, and staff with a professional and courteous demeanor and manage check-ins efficiently.
• Manage a multi-line phone system to answer and redirect calls promptly.
• Monitor incoming customer service correspondence received by fax and distribute it accordingly.

Requirements & Tech Stack

• Microsoft Excel (Advanced proficiency)
• Microsoft Word (Advanced proficiency)
• Microsoft PowerPoint (Advanced proficiency)
• Microsoft Outlook (Advanced proficiency)

Qualifications

• Strong verbal and written communication skills.
• Ability to work effectively with employees, leaders, departments, and external contacts at all levels.
• Sense of urgency, accountability, and resourcefulness.
• Ability to work in a changing, fast-paced environment.
• High ethical standards and discretion.
• Ability to maintain confidentiality.
• Self-starter with initiative and flexibility.
• Time management skills.
• Ability to learn independently.
• Active listening and collaboration skills.
• Ability to understand how issues affect related processes and seek opportunities to improve or transform existing approaches.
• Legally authorized to work in the job posting country.
• High school diploma or GED required.
• 0–2 years of Human Resources, administrative, clerical, or office support experience.
• Knowledge of employment law, HR practices, general office procedures, data processing, filing, and record-keeping.
• Experience supporting multiple professionals in a fast-paced, highly dynamic work environment.
• 18+ years of age.
• Able to successfully complete a drug and background check.
• Must be currently authorized to work in the United States on a full-time basis.

Additional Qualifications (Will Give You An Edge)

• Associate’s or Bachelor’s degree in Human Resources, Business, or a related field.
• Familiarity with recruiting systems, HRIS, and related software.