EA to CEO

About the Role

The EA to CEO is a full-time, on-site role based in New Delhi, providing high-level administrative and strategic support to the Chief Executive Officer of SMARTANK.

Key Responsibilities

• Manage the CEO’s calendar and daily schedule.
• Coordinate meetings and travel.
• Prepare expense reports.
• Ensure effective follow-through on tasks and priorities.
• Draft and review correspondence, presentations, and reports.
• Maintain confidentiality and handle sensitive information with discretion.
• Organize internal and external stakeholder meetings.
• Track action items.
• Prepare meeting agendas and minutes.
• Facilitate smooth communication across teams.
• Support special projects.
• Assist with research and documentation.
• Act as a key point of coordination to optimize the CEO’s time and productivity.

Qualifications

• Strong Executive Administrative Assistance and Administrative Assistance skills, including handling confidential information and supporting senior leadership.
• Solid Executive Support capabilities, including stakeholder coordination, preparation of documents, and follow-up on CEO action items.
• Proficiency in managing Expense Reports, tracking approvals, and ensuring accurate, timely documentation.
• Effective Diary Management skills, including scheduling, prioritizing engagements, and optimizing the CEO’s time.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• High attention to detail.
• Experience supporting C-suite executives in consulting, professional services, or high-growth businesses is preferred.
• Proficiency in office productivity tools (e.g., MS Office, calendars, collaboration platforms) is preferred.
• A bachelor’s degree in business administration, management, or a related field is advantageous.
• Demonstrated professionalism, integrity, and the ability to work in a fast-paced environment.