Tax Administrator Intern

About the Role

The Tax Administrator will work closely with Tax Principals, Directors, Managers, and staff to support a variety of administrative functions within the Tax Department. This is a full-time, hourly position with a standard schedule of Monday through Friday, 8:00 a.m. to 5:00 p.m. Additional overtime and occasional weekend hours may be required during peak tax seasons. This position reports directly to the Senior Manager of Tax Operations and is based in Kirkland, Washington, operating under a hybrid work schedule.

Key Responsibilities

• Manage administrative requests and ensure timely and accurate completion
• Maintain databases including new client onboarding and staffing updates as necessary
• Coordinate with tax professionals on preparing and sending engagement letters and tax organizers to clients
• Collect and organize client tax documents and ensure proper handling and storage of sensitive information
• Process client documents which include scanning and Autoflowing documents, organizing digital files, and ensuring information is stored correctly
• Manage the outsourcing process, including sending and receiving documents to and from external parties
• Assist in mailing materials, including preparing packages, addressing envelopes, and coordinating with mail services
• Participate in and assist with special projects as assigned by the department
• Provide and participate in cross training on critical administrative tasks
• Work collaboratively to provide overflow and backup support for other team members
• Provide exceptional customer service and support to clients
• Perform other duties as assigned by the department managers

Requirements & Tech Stack

• Intermediate to advanced experience with Microsoft Office applications
• Tech savvy with the ability and desire to embrace new and necessary software applications

Qualifications

• Minimum of three years’ experience in an administrative role; professional services or related industry experience
• Flexibility to change direction frequently between tasks and between different clients
• Proven ability to work in a high-volume, fast-paced, deadline-driven environment and handle multiple projects while prioritizing, planning and organizing projects simultaneously
• Ability to operate with a sense of urgency
• Ability to work independently with limited supervision as well as work cooperatively with all levels of management and employees
• Flexibility to work additional hours during peak periods of the year
• Ability to maintain a high level of confidentiality
• Exceptional project management skills and attention to detail
• Strong organizational, interpersonal, and decision-making ability
• Excellent written and verbal communication skills
• Ability to work effectively in a diverse team environment

Skills considered an asset:

• Education: Bachelor's degree
• Tax administration experience in public accounting, tax operations, or a comparable professional services environment
• A natural process or systems thinker with an interest in workflow optimization and improvement

Compensation & Benefits

• Pay range: $28.00 - $36.00 per hour
• For employees working 30 or more hours per week:
• Medical, dental, and vision coverage, as well as dependent coverage
• Health Care and Dependent Care Flexible Spending Accounts
• Employer-paid life and disability insurance
• 401(k) plan with employer match
• Flexible time off (PTO)
• 13 paid holidays