Payroll Coordinator

About the Role

FIVe - Foundation Industries Ventures is seeking a detail-oriented and organized Payroll Coordinator to support daily payroll operations, maintain employee payroll records, and assist with the accurate and timely processing of employee payments. The successful candidate will coordinate payroll information, review timesheets, verify employee data, and work closely with HR and finance teams to ensure payroll activities are completed according to established procedures. This position is suitable for individuals with strong organizational and numerical skills who are interested in payroll administration, human resources, and financial operations. Previous payroll or administrative experience is an advantage but may not be required for entry-level candidates.

Key Responsibilities

• Assist with coordinating and processing regular payroll activities.
• Collect, review, and verify employee timesheets and attendance records.
• Maintain accurate employee payroll information and documentation.
• Check working hours, overtime, leave balances, and payroll adjustments.
• Enter and update payroll data in internal systems.
• Assist with reviewing salary calculations, deductions, and payment records.
• Coordinate with HR and finance departments to resolve payroll discrepancies.
• Respond to routine employee inquiries regarding payroll information.
• Maintain organized payroll records and supporting documentation.
• Assist with payroll reconciliation and reporting activities.
• Track payroll deadlines and ensure required information is submitted on time.
• Support employee onboarding and offboarding payroll documentation.
• Handle confidential employee and compensation information responsibly.
• Follow established payroll procedures and applicable regulations.
• Assist with improving payroll administration processes and recordkeeping practices.

Qualifications

• High school diploma or bachelor's degree in Accounting, Finance, Human Resources, or a related field.
• Strong attention to detail and numerical accuracy.
• Good organizational and time management skills.
• Basic understanding of payroll administration and employee records.
• Proficiency in Microsoft Excel, Word, and office productivity tools.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Good problem-solving and administrative abilities.
• Ability to maintain confidentiality when handling sensitive information.
• Ability to work independently and collaboratively in a remote environment.

Preferred Qualifications

• Previous experience in payroll coordination, payroll administration, HR support, or accounting.
• Familiarity with payroll platforms such as ADP, Paychex, or similar systems.
• Understanding of U.S. payroll procedures and tax withholding requirements.
• Experience reviewing timesheets, attendance records, and payroll documentation.
• Familiarity with HR information systems (HRIS).
• Knowledge of payroll reconciliation and recordkeeping practices.