Associate, Administration

About the Role

This position is for an Associate in the Enabling Functions - Administration department at Syngene International Limited, located in Bangalore.

Job Purpose

To lead admin and facilities tasks.

Key Responsibilities

• Administration & Facilities:
• Visitor Management: Ensure compliance with the visitor management process as defined in the BBRC procedure manual.
• Security Management: Ensure smooth functioning of security operations at the front-office.
• Office Correspondence: Effective courier management.
• Admin Helpdesk: Close requests received at the Admin helpdesk as per the agreed SLA.
• Admin Support: Maintain and update the Admin support data and send reports on every third working day of the month.
• Library Management: Reconcile library books and share the updated file.
• Transport Arrangement: Execute Late Evening Transport on a daily basis and manage Weekend Cab Requests.
• Travel Arrangement: Book cabs for external visitors and interview candidates.
• Hotel Booking: Arrange accommodation for interview candidates and new joinees.
• Casual Management: Conduct weekly meetings for casuals and ensure workplace cleanliness by daily checks.
• Event Management: Coordinate with vendors for event logistics.
• EHS:
• Ensure issuance and retrieval of walkie-talkies to ERT members.
• During fire alarm activation, take headcount of evacuated visitors at the assembly point.
• 5S Implementation: Implement 5S in the personal work environment.

Qualifications

• Graduation or Post-graduation in any stream.
• 0-2 years of relevant industrial experience in Administration.

Behavioral Skills

• Team player
• Collaboration
• Commitment
• Extensive reading and presentation skills