Administration Executive

Job Title: Administration Executive

About the Role

We are looking for a well-organized, responsible, and proactive Admin Executive to manage day-to-day administrative activities, maintain office operations, coordinate with vendors, and ensure the smooth functioning of the workplace. The ideal candidate should have good communication skills, attention to detail, and the ability to handle multiple tasks efficiently.

Key Responsibilities

• Office Administration
• Manage daily office operations and ensure the workplace runs smoothly.
• Maintain office supplies, stationery, and other essential materials.
• Ensure the office is clean, organized, and well-maintained.
• Coordinate office maintenance, repairs, and housekeeping activities.
• Maintain records of office assets, equipment, and inventory.
• Vendor and Courier Management
• Coordinate with vendors, suppliers, and service providers.
• Arrange courier, porter, and other delivery services as required.
• Track incoming and outgoing documents, drawings, and materials.
• Follow up with vendors regarding deliveries, invoices, and pending work.
• Documentation and Record Keeping
• Maintain files, registers, bills, invoices, and other administrative documents.
• Ensure proper documentation and filing of company records.
• Handle printing, scanning, photocopying, and document dispatch.
• Maintain records of office expenses and administrative purchases.
• Employee Coordination
• Assist the HR team with employee attendance records and leave tracking, as assigned.
• Coordinate employee onboarding documentation and joining formalities.
• Support internal communication and circulate office notices.
• Assist in organizing meetings, appointments, and company events.
• Purchase and Expense Management
• Monitor office stationery and consumable stock.
• Raise purchase requests and coordinate approvals.
• Maintain records of petty cash and administrative expenses, if assigned.
• Collect bills and invoices and submit them to the accounts team for processing.
• General Support
• Handle telephone calls, mails, visitors, and general office inquiries professionally.
• Coordinate meetings and ensure meeting rooms are prepared.
• Support management and other departments with administrative requirements.
• Perform other administrative duties assigned by management.

Requirements & Tech Stack

• Basic knowledge of MS Office, especially Excel, Word, and email.

Qualifications

• Graduate in any discipline.
• Relevant administrative experience is preferred.
• Good verbal and written communication skills.
• Strong organizational and time-management skills.
• Ability to coordinate with multiple teams and external vendors.
• Attention to detail and a responsible approach to work.
• Ability to maintain confidentiality and handle company documents carefully.

Working Conditions

• Full-time, work-from-office position.
• Working days and timings as per company policy.
• Leave and attendance policies will be applicable as per company rules.