Executive Assistant

About the Role

We are looking for a proactive and organized Executive Assistant to support the CTO with marketing activities, assist the HR team with daily operations, and manage office administration. The role requires strong communication, coordination, and multitasking skills, along with a willingness to learn and take ownership of responsibilities across multiple functions.

Key Responsibilities

• Assist the CTO with daily coordination, meeting schedules, business activities, and administrative tasks.
• Support marketing initiatives, including LinkedIn activities, content coordination, presentations, company profiles, and promotional materials.
• Assist the HR team with recruitment coordination, interview scheduling, candidate communication, onboarding, and employee engagement activities.
• Maintain employee records, attendance, leave data, HR documentation, and other confidential information.
• Manage day-to-day office administration and ensure the smooth functioning of office operations.
• Coordinate with vendors, housekeeping, security, and maintenance teams to address office-related requirements.
• Monitor office supplies, pantry requirements, stationery, and other essential items.
• Maintain records of office expenses, invoices, bills, and vendor-related documentation.
• Prepare and maintain reports, trackers, presentations, and records related to HR, marketing, and office operations.
• Handle emails, documentation, internal communications, and follow-ups to ensure timely completion of tasks.
• Take ownership of assigned responsibilities, manage multiple tasks efficiently, and provide administrative support across different functions as required.

Requirements & Tech Stack

• Excellent verbal and written communication skills.
• Good working knowledge of MS Office, Excel, Word, and PowerPoint.
• Familiarity with LinkedIn and other social media.
• Strong organizational, coordination, and multitasking abilities.

Qualifications

• MBA in Business Administration, Marketing, HR, or a related field.
• Freshers or candidates with up to 6 months of experience; internship experience will be an added advantage.

What We Are Looking For

We are looking for a self-motivated and enthusiastic individual who is eager to learn, takes ownership of assigned responsibilities, and can adapt to a dynamic work environment. The ideal candidate should be comfortable supporting senior management, coordinating HR activities, assisting with marketing initiatives, and managing office operations.