Founder's Office

About the Role

An organised, proactive, and strategically minded professional to join the Founder’s Office as an Executive Assistant. This role involves managing priorities, streamlining operations, coordinating with teams, solving problems, and taking ownership of getting things done in a fast-paced agency environment.

Key Responsibilities

• Founder Support & Daily Coordination:
• Manage the founder's calendar, meetings, calls, and daily task priorities.
• Ensure meetings are scheduled, follow-ups are done, and action items are closed on time.
• Maintain meeting notes, MOMs, and task trackers.
• Coordinate between the founder, internal team, and clients for smooth communication.
• Operations & Team Management:
• Track daily team tasks, deadlines, and pending deliverables.
• Ensure task lists, updates, and EOD reports are shared on time.
• Follow up with team members on pending tasks and flag delays.
• Maintain trackers for attendance, leave, hiring, and other internal processes.
• Ensure the team follows defined SOPs and workflows.
• Documentation & Communication:
• Draft professional emails, proposals, internal communications, and other documents.
• Maintain organised records, trackers, performance sheets, and SOPs.
• Coordinate with clients for meetings, reviews, updates, and follow-ups.
• Ensure important information, decisions, and actionables are properly documented.
• Hiring & Administrative Support:
• Support hiring through job postings, candidate screening, interview scheduling, and follow-ups.
• Coordinate onboarding, attendance, leave records, and other basic HR activities.
• Help maintain internal documentation and ensure processes are followed consistently.
• Systems, Reporting & Problem-Solving:
• Identify gaps in existing processes and work on fixing them.
• Build and maintain systems to make daily operations more organised.
• Use tools like Google Workspace, Excel, Notion, and AI to improve efficiency.
• Proactively flag issues, suggest solutions, and ensure tasks are completed without constant reminders.

Why Join RAD Digital?

• Work directly with the founder and understand how a growing agency operates.
• Get exposure to operations, team management, branding, and business strategy.
• Learn by working closely with the leadership team.
• Grow with the company as it expands.