Graduate Program Coordinator I

Graduate Program Coordinator I

Department of Nutritional Sciences

About the Role

This is an entry-level position providing administrative support to the graduate program and department. The role requires a detail-oriented, independent, resourceful, and service-driven applicant.

Key Responsibilities

• Program Administration & Governance:
• Coordinate Executive Committee and Graduate Studies Committee (GSC) meetings.
• Prepare agendas and minutes.
• Track committee actions and decisions.
• Maintain centralized program records, templates, and documentation.
• Admissions & Recruitment:
• Serve as the primary contact for graduate student applicant communications.
• Assist with building and maintaining applicant tracking systems.
• Interact with the Graduate School on admissions processes.
• Support faculty with student recruitment efforts.
• Coordinate admissions events and application review.
• Student Onboarding & Progress Tracking:
• Guide incoming students through hiring, onboarding (IDs, insurance, stipends, course registration).
• Monitor student milestones with the Graduate Advisor: annual reviews, progress, qualifying exams, candidacy, and defenses.
• Provide student advocacy across campus graduate departments.
• Work closely with the Graduate School and Texas Global on requirements and documentation for new students.
• Funding, Fellowships & Awards:
• Maintain funding opportunity databases.
• Track student eligibility and funding history.
• Coordinate nomination and application processes.
• Compile faculty voting/rankings.
• Manage award communications.
• Curriculum & Academic Program Development:
• Support curriculum and handbook review and proposal submissions.
• Track curriculum actions and approvals.
• Maintain program website content.
• Support program reviews.
• Assist with semester teaching and research assignments.
• Perform detail-oriented tracking throughout a student's time in the program.
• Program Assessment & Reporting:
• Maintain program databases.
• Generate reports on admissions, enrollment, graduation rates, and candidacy milestones for internal and institutional use.

Requirements & Tech Stack

• BS and three years of progressive administrative office experience, preferably in an academic or student-focused setting. Experience may be substituted for education.
• Familiarity with Adobe Pro, Microsoft Excel, and Word.
• Competencies: Accuracy and attention to detail, strong initiative skills, decision making and critical thinking, effective and responsive communication, interpersonal relationships, service excellence, and problem-solving.
• Highly collaborative, team-focused mindset.
• Demonstrated ability to prioritize tasks and work independently.
• Strong organizational skills with attention to detail.

Preferred Qualifications

• Experience with higher education and University of Texas at Austin (UT-Austin) policies.

Working Conditions

• Work in standard office conditions.
• Repetitive use of a keyboard at a workstation.
• Use of manual dexterity.

Salary Range

• $48,000+ depending on experience.