Outpatient Surgery Unit Secretary (Full-Time)
Wayne Memorial Hospital
Jesup, GAFresher1h agovia LinkedIn
About the Role
Wayne Memorial Hospital is seeking a Full-Time Outpatient Surgery Unit Secretary for the Surgical Services Unit. This role performs clerical duties associated with activities within the operating room suite.
Key Responsibilities
- Departmental Record Keeping:
- Collection of statistical data (monthly reports, transporter reports, IFC reports)
- Logging of data: Posting procedures
- Handling of specimens
- Logging x-ray receipt and distribution, incident reports, video/DVD tapes
- Posting "sterilizer" records (Steris and Flash)
- Maintains records of radiology badges, exchanges, and reports
- Filing of Capital Expenditure Requests (CER's and other departmental materials)
- Transcription of surgeon's notes and pathology requests
- Communication: Serves as a communication link between the OR and other departments via telephone, Intercom system, and mail.
- Patient Admissions: Facilitates patient admissions through compilation of charts (epidural, one-day, and regular admissions).
- Supply Management: Orders office supplies as necessary.
- Schedule Distribution: Responsible for daily call and surgery schedule distribution.
- Transcription: Transcribes material to be typed accurately (e.g., Call and Surgery schedule, Disaster Roster).
- Administrative Support:
- Assists with time card distribution.
- Assists in "copying" materials related to the department of surgery functions.
- Organization: Maintains neat, organized bulletin boards in the OR and office space.
- Financial Accuracy: Computes all OR/RR/Anesthesia patient charges daily and checks charges against computer printout for accuracy.
- Other functions as directed.
Requirements & Tech Stack
- Good typing skills.
- Sufficient knowledge of English and spelling.
- Familiarity with medical terminology.
- Good communication skills, including tactfulness, respect, and good telephone manners.
- Knowledge of clerical procedures, including monthly statistical reports, FTE reports, time cards, and managerial reports.
- Must complete a 2-3 weeks orientation program.
Qualifications
- High school graduate with clerical courses.
- Minimum of six months previous experience in a secretarial position.