Project Coordinator

About the Role

Real Chemistry is seeking a Project Coordinator to join their growing team at 21GRAMS, an agency focused on making healthcare more human. This entry-level role supports the project management team in delivering integrated healthcare communications and serves as a foundation for growth within the project management career path.

This is a hybrid role, based in any of Real Chemistry's US offices or remotely within the US.

Key Responsibilities

• Support Project Managers with day-to-day task execution across multiple projects and brands.
• Maintain timelines, hot sheets, status reports, and project documentation with version control.
• Route deliverables through internal departments and track review cycles, including MLR and PRC submissions and returns.
• Assist in meeting preparation, capture detailed notes, distribute action items, and follow through on next steps.
• Open job codes, set up folders and Teams channels, and keep filing structures organized.
• Prepare small estimate requests and coordinate simple vendor engagements under guidance.
• Escalate risks, blockers, or quality issues to the project lead quickly and clearly.
• Update hot sheets and timelines. Send meeting notes and recaps.
• Learn project lifecycle and ask clarifying questions to build knowledge.
• Open job codes. Pull basic reports for hours and OOPs.
• Create small-scale estimates for simple tactics under supervision.

Portfolio Management

• Project-focused.
• No revenue oversight.
• No new business involvement.

Resource Management

• No ownership of resourcing data or personnel communications.
• No Gantt ownership.
• Shadow staffing conversations to learn expectations.

Client and Vendor Relationship Management

• Observer on client calls and email communications.
• Observer on vendor communications.

Training, Growth, Reporting

• Establish professional attitude, self-motivation, and organization.
• Learn department onboarding checklists and reference documents.

Admin Operations

• Learn Workfront routing, OpenAir and PowerBI basics, and timesheet review steps.
• Support day-to-day routing and traffic of jobs.

Culture, Comms and Collaboration

• Maintain a positive, can-do attitude and team mindset.

Requirements & Tech Stack

• Proficiency with Microsoft 365.
• Familiarity with Workfront and Teams is a plus.

Qualifications

• Bachelor’s degree in business, communications, marketing, or related field preferred.
• Strong organization, time management, and attention to detail.
• Clear written and verbal communication skills.
• 0 to 2 years in marketing or agency environments including internships.
• Demonstrated interest in healthcare communications and project management.
• Adaptable, resilient, and OK with adjusting scope, responsibilities, and focus.
• Proactive, driven, and resourceful with strong prioritization skills and a desire to dive into data.
• Highly organized self-starter, able to work independently and under tight deadlines.