HR Talent Acquisition Coordinator

About the Role

The HR Talent Acquisition Coordinator is an exciting and impactful role within the Executive Recruitment team, assisting with finding and attracting exceptional talent, with a special focus on senior and executive-level searches. This position will work closely with the executive recruiting team, search committees, and HR colleagues to build high-quality candidate pools and champion hiring practices.

Key Responsibilities

• Talent Acquisition & Executive Search

• Assist with sourcing and recruitment for senior and executive-level searches.

• Build active and passive candidate pipelines through job boards, resume databases, professional networks, and direct outreach.

• Assist the Executive Recruitment team and hiring authorities to craft search strategies.

• Screen resumes, contact potential candidates, and recommend top candidates, maintaining detailed screening metrics.

• Join search committee meetings to support the search process.

• Coordinate candidate logistics, including interview scheduling, campus visits, and travel arrangements.

• Keep the applicant tracking system up to date and maintain professional communication with candidates.

• Research talent trends and build relationships with passive candidates for future needs.

• Maintain HR recruitment files, logs, and reports in compliance with FERPA and applicable privacy regulations.

• Work Location

• Office located at 780 Regent Street, Madison, WI.

• Telecommuting or hybrid work options may be available.

• Travel within the state of WI may be required.

• Residency in/relocation to the state of Wisconsin is required.

• Telecommuting agreements are subject to change.

Compensation

• Full-time salaried (exempt) academic staff position.
• Starting annual salary range: $58,000 - $65,000, commensurate with education, related experience, and qualifications.

Requirements & Tech Stack

• Associate's degree or equivalent relevant experience.
• Demonstrated experience sourcing and developing diverse candidate pools.
• Experience using Microsoft Office Suite, including creating presentations and reports.

Preferred Qualifications

• Experience supporting executive recruitment or executive search processes.
• Knowledge of effective interview techniques, resume evaluation, and candidate mapping.
• Familiarity with applicant tracking systems.
• Experience working in a higher education system.

Application Process

• Applicant screening begins immediately and is ongoing through November 29, 2026. Applications may be accepted until the position is filled.
• To receive full consideration, applicants are required to apply online and provide:
• Resume (PDF Format)
• Cover letter addressing experience and education as it applies to minimum and preferred qualifications (PDF Format)
• Failing to submit required documents may disqualify your application.

Contact Information

• Questions may be addressed to Shelby Buchanan, HR Manager at [email protected].

Benefits

• Universities of Wisconsin employees receive an excellent benefits package.