Human Resources Coordinator

About the Role

The Human Resources Coordinator, reporting to the Senior Executive, Employee Relations & Talent Acquisition and the Talent Acquisition Manager, will manage the full lifecycle recruitment, hiring, and onboarding processes for the Association Office. This role involves managing job advertisements from start to finish and contributing to other Talent Acquisition team functions such as reporting, event support, building relationships with educational institutions, and identifying new sourcing strategies.

Key Responsibilities

• Manage full lifecycle recruiting, hiring, and onboarding processes for Association Office positions.
• Create and place job ads, review resumes, conduct phone screens, in-person interviews, reference checks, and draft offer letters.
• Support the onboarding process for new hires, transfers, and temporary staff.
• Conduct onboarding orientations for AO or Signature Programs new hires, as needed.
• Create a positive candidate experience through clear communication and efficient process management.
• Maintain accurate documentation on candidates, searches, and hiring manager interactions.
• Create and post a high volume of job vacancies, internally and externally.
• Audit job postings for accuracy and consistency.
• Maintain an updated job postings database and prepare status reports on open requisitions.
• Provide follow-up correspondence to branches on job posting status via email or Teams.
• Respond to inquiries from branches.
• Coordinate placement of open positions with staffing agencies.
• Serve as primary recruiting point-of-contact for colleges/universities, hiring managers, and students.
• Prepare and update recruiting materials for campus presentations and career fairs.
• Participate in recruitment events, including career fairs and on-campus interviews.
• Represent the YMCA at job fairs and outreach events.
• Build strategic business relationships with recruiting contacts.
• Serve as back-up to other Talent Acquisition team members.

Requirements & Tech Stack

• High school degree or equivalent.
• Knowledge of office administrative procedures and operation of standard office equipment.
• Proficient in Microsoft Office Suite.
• ATS/HRIS knowledge is a plus.
• Excellent communication (written, oral) and interpersonal skills.
• Excellent time management, organizational, and multi-tasking skills.
• Ability to source candidates from job boards, professional websites, networking, and social media platforms (LinkedIn, Twitter, Facebook, etc.).
• Willingness to travel to recruiting events across New York City.

Qualifications

• Minimum of 6 months of administrative experience in recruiting, human resources, or data management preferred.