Human Resources Coordinator

About the Role

The Human Resources Coordinator, reporting to the Senior Executive, Employee Relations & Talent Acquisition, and the Talent Acquisition Manager, will manage the full lifecycle recruitment, hiring, and onboarding processes for the Association Office. This role involves managing the job advertisement process from start to finish, along with other tasks within the Talent Acquisition team.

Key Responsibilities

• Manage full lifecycle recruiting, hiring, and on-boarding processes for Association Office positions, including:
• Creating and placing job ads
• Reviewing resumes
• Conducting phone screens
• In-person interviews
• Reference checks
• Drafting offer letters
• Support the on-boarding process for new hires, transfers, and temporary staff.
• Conduct onboarding orientations for AO or Signature Programs new hires, as needed.
• Create a positive candidate experience for internal and external candidates by moving them through the process quickly with clear communication and professionally.
• Maintain accurate and well-ordered documentation on all candidates, searches, hiring managers’ interactions, and other recruiting activities to ensure a safe and thorough audit.
• Create and post a high volume of job vacancies, internally and externally.
• Continuously audit job postings to ensure accuracy and consistency in format, language, and message.
• Maintain an updated job postings database and prepare regular reports on the status of open requisitions.
• Provide follow-up correspondence to branches on job posting status via email or Teams.
• Respond to other inquiries from branches.
• Coordinate placement of open positions with staffing agencies when applicable.
• Serve as primary recruiting point-of-contact for colleges/universities, hiring managers, and students.
• Prepare and update recruiting materials for campus presentations and career fairs.
• Participate in recruitment events as needed, including career fairs and on-campus interviews.
• Represent the YMCA by participating in recruiting events such as attending job fairs and outreach events.
• Build strategic business relationships with recruiting contacts.
• Serve as the back-up to other Talent Acquisition team members as needed.

Requirements & Tech Stack

• Minimum of 6 months of administrative experience in recruiting, human resources, or data management preferred.
• High school degree or equivalent.
• Knowledge of office administrative procedures, use, and operation of standard office equipment.
• Proficient in Microsoft Office Suite.
• ATS/HRIS knowledge is a plus.
• Excellent communication (written, oral, and interpersonal) skills.
• Excellent time management, organizational, and multi-tasking skills.
• Ability to source candidates from job boards, professional websites, networking, and social media platforms (LinkedIn, Twitter, Facebook, etc.).
• Willing to travel to recruiting events across New York City as needed.