Coordinator, Legal

About the Role

The Legal Operations Coordinator is responsible for supporting the day-to-day administrative and operational needs of the Legal Department. This role serves as the organizational hub for legal projects, contract administration, board and corporate governance logistics, outside counsel management, billing, and departmental processes. This position reports to the General Counsel and works closely with attorneys, finance, accounting and other internal stakeholders.

Key Responsibilities

• Serve as the primary administrative point of contact for the Legal Department
• Commercial contract/file maintenance, including scanning, mailing, copying and uploading documents and organizing electronic files
• Support General Counsel and other Legal Dept. attorneys in the provision of legal services
• Coordination and facilitation of various legal department functions
• Review and process legal bills for payment; assist in budgeting process
• Locating, compiling and distributing requested files, documents and information
• Maintaining efficient organization and arrangement of the file rooms
• Processing inactive and closed files and transfer to off-site storage; ordering files from off-site storage
• Researching information in various databases as needed
• Filing of legal documents in various jurisdictions
• Support special projects assigned by the attorneys
• Other duties as assigned

Requirements & Tech Stack

• Strong organizational and project management skills including the ability to manage competing priorities and deadlines
• Excellent written and verbal communication skills
• Demonstrated discretion in handling highly confidential information
• Ability to work independently, and in a group environment with strong interpersonal and team working skills
• Advanced proficiency in Microsoft Office, particularly Excel, PowerPoint, Outlook, and Word
• Keyboarding and proficiency with Microsoft Excel and Word required

Qualifications

• Bachelor’s degree preferred
• 0-2 years of experience supporting an in-house legal department, law firm, or corporate legal operations function
• Experience with legal technology platforms such as contract lifecycle management (CLM), e-billing, e-signature, and document management systems is preferred
• Be, or be eligible to become, Texas notary public

Preferred Skills:

• Experience supporting a publicly traded company
• Prior experience with various database and applications such as Smartsheet, Salesforce, Filenet, SAP and DocuSign, or similar platforms
• Experience coordinating M&A transactions or major commercial contracting projects
• Knowledge of legal operations best practices and continuous process improvement
• Prior legal department or law firm support experience