US Accounting, AR&AP

About the Role

• Position: AR & AP Executive
• Shift: US: 7:30 PM to 4:30 AM
• Location: Noida, Sector 2

Key Responsibilities

Accounts Receivable (AR) & AP

• Credit Analysis: Evaluate new customer creditworthiness, analyze risk profiles, and recommend appropriate credit limits and payment terms.
• Aging Management: Actively monitor AR aging reports to identify overdue accounts, trends in delinquency, and potential bad debt risks.
• Collections Strategy: Execute proactive collection activities for high-value or severely delinquent accounts via phone and formal written communication.
• Dispute Resolution: Investigate and resolve complex customer billing, pricing, or tax discrepancies by partnering with internal sales and operations teams.

Accounts Payable (AP) & Compliance Management

• Invoice Verification: Execute rigorous 3-way matching (Purchase Orders, Receiving Logs, and Vendor Invoices) for incoming vendor billings.
• Payment Optimization: Manage weekly payment runs via banking portals, balancing cash preservation with early-payment discounts.
• Tax Compliance: Review and ensure compliance regarding local statutory requirements, including accurate withholding tax (TDS) deductions and GST reconciliation.
• Vendor Reconciliation: Perform monthly or quarterly reconciliations of vendor statements against internal sub-ledgers to prevent duplicate or missed payments.

Month-End & Analytical Reporting

• Ledger Reconciliation: Reconcile AR and AP sub-ledgers against the General Ledger (GL) to ensure complete data integrity.
• Accrual Management: Calculate and post monthly AP accruals for goods or services received but not yet invoiced.
• KPI Tracking: Generate and analyze operational cash flow metrics for leadership, including:
• Days Sales Outstanding (DSO)
• Days Payable Outstanding (DPO)
• Collection Effectiveness Index (CEI)
• Process Improvement: Identify system bottlenecks and assist in transitioning manual processes toward automated ERP workflows.

Key Performance Indicators (KPIs)

• DSO Reduction: Maintain Days Sales Outstanding within target corporate thresholds.
• Overdue Percentage: Keep accounts past 60/90 days below a defined percentage of total AR.
• AP Accuracy: Achieve greater than 98% accuracy in 3-way matching and voucher creation.
• Reconciliation Timeliness: Complete monthly ledger reconciliations within the standard close timeline.

Requirements & Tech Stack

Technical & Professional Skills

• Experience: 6 Months to 1 year of progressive experience in corporate accounting, specifically focusing on dual AR/AP workflows or general ledger management.
• ERP Proficiency: Solid working experience with established ERP software (such as SAP, Oracle, NetSuite, Tally Prime, or QuickBooks).
• Advanced Excel Capabilities: High proficiency in data manipulation using VLOOKUP/XLOOKUP, Pivot Tables, logical formulas, and text/data parsing.
• Regulatory Knowledge: Sound operational knowledge of GST, TDS, corporate taxation, and fundamental accounting principles.
• Must Have: International clients experience

Behavioral & Interpersonal Competencies

• Assertive Diplomacy: Ability to negotiate firm payment timelines with delinquent clients while maintaining a professional business relationship.
• Detail Orientation: High visual and analytical precision to spot pricing discrepancies across high-volume transaction files.
• Confidentiality: Demonstrated commitment to handling sensitive corporate cash positions and supplier contract pricing with strict data discretion.

Qualifications

• Education: Bachelor’s degree in Commerce (B.Com), Accounting, Finance, or a related business field.

Benefits

• Commuter assistance