Executive Assistant

C. A. Galiakotwala And Co. Private Limited

About the Role

C. A. Galiakotwala & Co. is a pioneer in cotton trading (export and import) with diverse interests across various business sectors. The Group, founded in 1923, has operations across India and significant international dealings.

Key Responsibilities

• Meetings
• Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Attend meetings with or on behalf of the executive team, ensuring accurate documentation and follow-up.
• Coordinate client meetings, presentations, and other interactions.
• Follow-Up (Internal and External)
• Ensure timely follow-up on internal and external communications, tasks, and projects.
• Track progress and deadlines, ensuring completion and addressing any issues that arise.
• Administrative
• Manage calendars, schedule meetings, and coordinate appointments.
• Correspondence
• Prepare and edit correspondence, reports, presentations, and other documents.
• Travel
• Travel domestically and internationally for business as needed along with the executive team.
• Project Management
• Assist with project planning and execution, ensuring timely completion of tasks.
• Conduct research and compile data to support decision-making processes.
• Strategic Initiatives
• Provide strategic support by assisting in the development and implementation of business strategies.
• Analyze market trends and internal performance data to provide insights and recommendations.
• Collaborate with the executive team to identify opportunities for growth and improvement.
• Confidentiality and Discretion
• Handle sensitive information with the utmost confidentiality and professionalism.
• Exercise discretion in managing confidential and proprietary information.
• Miscellaneous Task
• Perform additional tasks and special projects as assigned by the executive team.

Requirements & Tech Stack

• Good operational knowledge of Microsoft Office.

Qualifications

• Excellent oral and written communication skills.
• Strong analytical and strategic thinking skills.
• Preferred candidates with 0 to 3 years of experience post-MBA or an equivalent Master’s degree.