Project Coordinator

About the Role

The Project Coordinator helps keep commercial kitchen projects moving from kickoff through closeout. Working with Project Managers, Project Executives, and the broader team, the Coordinator tracks schedules, documentation, vendors, and follow-up. As experience grows, Coordinators may take day-to-day ownership of assigned projects with guidance on technical, contractual, and financial decisions. This hands-on role is for someone who enjoys solving problems, follows through, and wants to build a career in project management. Training and support are provided; no foodservice equipment experience is required.

Key Responsibilities

• Participate in project handoffs and kickoffs, coordinating next steps with Project Administration, Supply Chain, and Field teams.
• Track schedules, milestones, and open items in Airtable; proactively flag deadlines, risks, and missing information.
• Keep drawings, specifications, submittmits, correspondence, and shared project folders organized and up to date.
• Learn to review plans, equipment schedules, and specifications; flag questions and potential scope issues to a Project Manager or Project Executive.
• Organize and update AutoQuotes (AQ) files to support equipment scope and purchasing accuracy.
• Track submittals, requests for information (RFIs), change orders, and outstanding decisions; follow up on responses.
• Coordinate procurement handoffs and purchase order reviews; track lead times, equipment deliveries, and shipping status.
• Assist Project Administration with billing milestones and stored material documentation.
• Coordinate schedules, deliveries, installation, and startup with customers, contractors, vendors, and installers; escalate issues as needed.
• As skills develop, lead day-to-day coordination on selected projects with PM/PX oversight, including follow-up, punch lists, and closeout.

Requirements & Tech Stack

• Strong work ethic, dependability, and a demonstrated habit of following through on commitments.
• Organized, detail-oriented, and able to prioritize and track several moving pieces at once.
• Clear written and verbal communication; comfortable asking questions and following up with others.
• Comfort with computers, spreadsheets, and learning new software and digital workflows.
• Resourceful problem-solving mindset; takes initiative, accepts feedback, and knows when to escalate issues.
• Eagerness to learn project management.

Qualifications

• No prior construction or foodservice experience is required.
• Experience coordinating tasks, schedules, orders, or deliveries in any industry is a plus.
• Familiarity with drawings, specifications, submittals, RFIs, or change orders is a plus.
• Experience with AutoQuotes (AQ), Bluebeam, Airtable, or similar systems is a plus.
• Exposure to commercial kitchen equipment, manufacturers, vendors, or field installations is a plus.