Payroll & Human Resources Coordinator

About the Role

FGPG is seeking a detail-oriented and organized Payroll & Human Resources Coordinator interested in building a career in Payroll and Human Resources. Working under the supervision of the Human Resources & Payroll Manager, this role supports weekly payroll processing, employee records, onboarding and offboarding, benefits administration, and HR compliance.

Key Responsibilities

• Process weekly payroll through ADP and review payroll entries in QuickBooks Desktop.
• Review timesheets for accuracy, completeness, and proper job-costing allocation, following up on discrepancies or missing information.
• Monitor employee time-off requests and follow up on outstanding requests or approvals.
• Maintain payroll records, organize annual payroll files, and assist with record retention and disposal in accordance with company policies.
• Respond to employee payroll inquiries and assist with resolving pay-related issues with support from the HR & Payroll Manager.
• Assist with new-hire onboarding, including background checks, ADP enrollment, and required employment documentation, with the goal of independently managing the process.
• Assist with employee separations, including termination checklists, required notices, and related documentation, with the goal of independently managing the process.
• Assist with employee benefits administration, including enrollments, changes, terminations, and coordination with benefits providers, with the goal of independently managing these responsibilities.
• Track employment compliance requirements, including Form I-9 reviews, driver’s license and proof of insurance expirations, required California workplace training, and employee acknowledgments.
• Maintain employee personnel files, HR records, and workers’ compensation documentation.
• Help coordinate employee development activities and quarterly birthday celebrations.
• Maintain the company out-of-office calendar, answer company phones, and provide general administrative support.
• Assist the Human Resources & Payroll Manager with HR projects and other administrative duties as assigned.

Requirements & Tech Stack

• Basic proficiency in Microsoft Office applications and Google Workspace.
• Comfort working with numbers, entering data, and learning new software systems.
• Strong attention to detail, organizational skills, and the ability to manage deadlines.
• Good written and verbal communication skills and a professional, service-oriented approach.
• The ability to handle confidential information with discretion.
• A willingness to learn payroll procedures, HR practices, and applicable employment requirements.
• Experience with ADP, QuickBooks Online (QBO), or QuickBooks Desktop (QBD) is a plus, but not required.

Qualifications

• An associate or bachelor’s degree in Human Resources, Business Administration, Accounting, or a related field, or equivalent education and relevant experience.
• Previous administrative, office support, customer service, or internship experience preferred.
• A genuine interest in developing a career in Human Resources and Payroll.

Location

FGPG Headquarters — Huntington Beach, California.

Benefits

• Comprehensive medical and dental benefits
• 12 paid holidays, including your birthday
• Two weeks of accrued vacation
• New Business Referral Program
• Employee Referral Program
• Optional vision, 401(k), and supplemental insurance