Document Processing Specialist

About the Role

STAT Informatic Solutions is seeking a Document Processing Specialist to join their team. This role involves managing and processing records with accuracy, care, and confidentiality. Occasional travel may be required within the surrounding metropolitan area.

• Pay Rate: $16.00 per hour
• Schedule: Full time, Monday - Friday, 7:00 AM - 3:30 PM

Key Responsibilities

• Review and receive documents.
• Prepare documents accurately for scanning according to company and client guidelines.
• Perform high-quality scanning of records, ensuring document count aligns with batch cover sheets and image quality meets required standards.
• Verify and index documents using company systems and software to release them into the production workflow.
• Consistently meet daily production goals.
• Communicate effectively and professionally with internal team members and external clients.
• Comply with all HIPAA regulations and confidentiality policies.
• Assist in training new team members on production processes and STAT Informatic Solutions’ training modules, as assigned.
• Monitor processing queues and respond as needed to ensure workflow continuity.
• Support quality control efforts and assist in the daily processing of reports.
• Adhere to all company policies, procedures, guidelines, and standards.
• Actively participate in team meetings and training sessions.
• Perform other duties and responsibilities as assigned.

Requirements & Tech Stack

• High school diploma or GED certificate required.
• Proficiency with computers, office equipment, and relevant software.
• Working knowledge of federal and state regulations regarding information governance and medical recordkeeping requirements (when applicable).
• Must successfully pass all pre-employment screenings.

Physical Demands

• Frequent standing or sitting during document preparation or scanning.
• Prolonged sitting at a desk and working on a computer.
• Occasional standing and walking.
• Frequent use of hands for data entry, handling documents, and operating office equipment.
• Visual acuity for reading, computer use, and document review.
• Lifting, carrying, pushing, or pulling items up to 50 lbs.
• Repetitive hand and wrist movements for scanning and keyboard input.
• Bending, reaching, and stretching to access file storage or scanner trays.
• Ability to visually inspect scanned images for clarity and accuracy.
• Ability to remain focused and productive in environments with frequent or sustained noise.

Work Environment

• Performed in a combination of office, healthcare, and warehouse environments.
• Requires regular use of computers, scanners, and other office equipment.
• Involves periods of sitting, standing, walking, and document handling.
• Ability to accurately review and process information, communicate effectively, and perform duties according to quality, confidentiality, and productivity standards.
• Work schedules may vary based on business needs and may require flexibility.