Executive Administrative Assistant/ Recruiter

About the Role

The Executive Administrative Assistant/Recruiter is a full-time remote role responsible for supporting executive leadership and coordinating recruiting activities.

Key Responsibilities

• Managing executive calendars
• Scheduling meetings
• Preparing documents and reports for leadership
• Handling inbound and outbound calls
• Responding to emails
• Maintaining professional communication with internal team members and external candidates
• Sourcing and screening candidates
• Coordinating interviews
• Tracking applicant progress
• Supporting onboarding activities
• Maintaining confidentiality
• Prioritizing tasks
• Contributing to efficient operational and hiring processes

Requirements & Tech Stack

• Proficiency with common office software and collaboration tools (e.g., email, calendars, spreadsheets, video conferencing platforms)

Qualifications

• Strong Administrative Assistance and Clerical Skills, including scheduling, document preparation, data entry, and file management.
• Effective Executive Administrative Assistance capabilities, such as supporting leadership, managing priorities, and coordinating meetings and projects.
• Excellent Communication and Phone Etiquette skills for professional interaction with executives, team members, candidates, and clients.
• Basic recruiting skills, including candidate sourcing, screening, interview coordination, and maintaining applicant records.
• Strong organizational and time-management abilities, with attention to detail and the capacity to handle multiple tasks in a remote environment.
• Ability to work independently, maintain confidentiality, and demonstrate sound judgment in sensitive situations.
• Previous experience in insurance, financial services, or a professional services environment is beneficial but not required.
• Recruiting experience is a must.