Company Secretary Management Trainee

About the Role

The Company Secretary Management Trainee will support the firm’s corporate advisory and compliance functions on a full-time basis at the Bengaluru office.

Key Responsibilities

• Assist with preparation and review of corporate documents.
• Maintain statutory registers and records.
• Ensure compliance with applicable company law and regulatory requirements.
• Support board and committee processes by drafting notices, agendas, minutes, and resolutions.
• Coordinate filings and submissions with relevant authorities.
• Conduct research on corporate governance, secretarial standards, and regulatory updates.
• Prepare concise summaries and reports for internal use and client communication.
• Work closely with senior team members on client mandates.
• Contribute to process documentation.
• Help in organizing and maintaining accurate compliance databases.
• ROC and Corporate Secretarial Compliances, primarily for Private Limited Companies, including annual and event-based filings.
• Companies Act, 2013 compliances, including incorporation, board and shareholder matters, share allotments, transfers, and other corporate transactions.
• IBC-related assignments, including CIRP documentation, preparation of notices, minutes, reports, claims, and other insolvency-related compliances.
• Payroll processing and Labour Law Compliances, including PF, ESI, Professional Tax, TDS, and other applicable statutory filings.
• Accounting, bookkeeping, reconciliations, GST compliances, GST returns, and other related tax filings.
• Legal drafting and review of agreements, employment contracts, resolutions, notices, and other corporate and legal documents.
• Assisting in investment transactions, due diligence, share subscription agreements, shareholders' agreements, private placements, and other fundraising activities.
• Assisting in IPO-related assignments and foreign investment transactions, including applicable Companies Act and FEMA/RBI compliances.
• Handling other regulatory and statutory compliances under applicable laws, rules, and regulations, depending on client requirements and the firm's assignments.

Requirements & Tech Stack

• Proficiency in MS Office tools (Word, Excel, PowerPoint).
• Basic comfort with compliance and documentation management software.

Qualifications

• Strong knowledge of company law, corporate governance principles, and secretarial standards.
• Ability to interpret and apply regulatory requirements in practical scenarios.
• Skills in drafting corporate documents, preparing minutes and resolutions, and maintaining statutory records and registers with high attention to detail.
• Research and analytical skills to track legal and regulatory changes, analyze their impact on clients, and prepare clear, structured reports and summaries.
• Planning and organizational skills to manage multiple assignments, meet timelines, and maintain accurate documentation in a fast-paced advisory environment.
• Professional communication skills, including clear written and verbal communication, stakeholder coordination, and a client-focused approach.
• Enrollment in or completion of Company Secretary (CS) course from the Institute of Company Secretaries of India (ICSI) is preferred.
• A degree in commerce, law, business, or a related field will be an added advantage.
• Proactive mindset.
• Integrity in handling confidential information.
• Willingness to learn.
• Ability to work collaboratively with senior professionals and client teams.