Office Administrator I

About the Role

CesiumAstro is seeking an Office Administrator I to support the day-to-day administrative operations of the company. This role contributes to organizational effectiveness by supporting scheduling, document management, office coordination, and operational processes while ensuring a professional and well-organized work environment.

Key Responsibilities

• Provide daily administrative support to assigned departments and business leaders, including correspondence, reports, presentations, and meeting materials.
• Coordinate calendars, meetings, conference rooms, travel arrangements, and other routine scheduling activities.
• Assist with data entry, expense reporting, recordkeeping, and administrative tasks in accordance with established procedures.
• Support daily office operations, including supply management, mail distribution, shipping and receiving, and general office coordination.
• Prepare meeting spaces, coordinate visitor logistics, and maintain common office areas to support business activities.
• Assist with facility-related requests, employee onboarding logistics, and routine office services in coordination with appropriate personnel.
• Maintain organized business records, administrative files, correspondence, and supporting documentation in accordance with company procedures.
• Prepare and update administrative templates, reports, operational records, and routine business documentation.
• Handle sensitive business information in accordance with established confidentiality and recordkeeping requirements.
• Respond to routine inquiries from employees, vendors, and external visitors while maintaining professional communication.
• Coordinate assigned administrative activities supporting departmental projects, operational initiatives, and business stakeholders.
• Identify routine workflow issues and support approved improvements to administrative procedures, office processes, and documentation practices.

Requirements & Tech Stack

• Microsoft Office applications
• Standard business productivity tools
• Office equipment
• Document management and file sharing platforms, e.g. SharePoint, OneDrive, or equivalent applications.
• Scheduling, travel, and expense management systems, e.g. Concur, Navan, Outlook Calendar, or equivalent applications.

Qualifications

• Bachelor's degree in business administration, communications, office administration, or a related field.
• 0–2 years of related experience in administrative support, executive support, office administration, customer service, business operations, or a related field.
• Basic knowledge of administrative support, office operations, document preparation, scheduling, and business communication practices.
• Foundational understanding of administrative procedures, office workflows, records management, and documentation requirements.
• Understanding of administrative coordination, task prioritization, scheduling requirements, and routine office support activities.
• Basic knowledge of business communication, professional interactions, confidentiality requirements, and sensitive information handling practices.
• Familiarity with document accuracy, recordkeeping, organizational procedures, and continuous improvement practices supporting efficient office operations.