Office Administrator

About the Role

Onsite role based at our Marlborough, MA site.

The Office Administrator will be responsible for general administrative activities and front-of-house services. This role will oversee greeting visitors, managing internal and external telephone calls, and performing required administrative tasks efficiently and effectively. The goal is to create a positive first impression of the company and provide organization and support to the business, specifically supporting the Center for Bio Process Innovation and providing administrative support to multiple sites.

Key Responsibilities

• Perform general office duties, including filing, answering incoming calls, greeting visitors, and ordering office supplies.
• Create a welcoming and tidy environment in the visitors' reception area.
• Deal efficiently and effectively with incoming calls.
• Act as a liaison between employees and the Human Resources team.
• Procure and administer stationery and office supplies.
• Execute key clerical activities, including recording receipts for raw material purchases and assisting in forwarding invoices to the Finance Department.
• Organize office functions and events as needed.
• Administrate and book external couriers and local transport services.
• Administrate information display in the reception area.

Qualifications

• Good standard of education.
• Internship experience in administration is ideal.
• Experience in a similar role or function is beneficial.
• Strong organization skills.
• Effective communication skills across all levels and functions.
• Customer service orientation with attention to detail.
• Fluent in English.
• An additional language is desirable.
• Identification with Sartorius' core values: Sustainability, Openness, Enjoyment.