Conference Management Associate

About the Role

• Enthusiastic and driven Conference Management Executive position.
• Hands-on role in delivering healthcare conferences.
• Focus on filling delegate seats, securing sponsorships, and building relationships with doctors and other healthcare professionals.
• Opportunity to grow a career in conference and events management.

Key Responsibilities

Delegate Marketing & Registration

• Identify and reach out to target delegates: physicians, specialists, hospital administrators, and allied healthcare professionals.
• Conduct outreach via phone, email, and in-person visits to drive conference registrations.
• Meet healthcare professionals at clinics, hospitals, and industry gatherings to promote upcoming events and secure sign-ups.
• Maintain accurate delegate databases and track registration progress against targets.

Sponsorship Marketing & Sales

• Research potential sponsors (pharmaceutical companies, medical device firms, healthcare service providers) and build a prospect pipeline.
• Prepare and present sponsorship proposals; follow up to close agreements.
• Coordinate with sponsors on deliverables such as branding, booth placement, and speaking slots.
• Assist with invoicing and ensure sponsor commitments are fulfilled before and during events.

Research & Market Intelligence

• Conduct desk research on industry trends, competitor conferences, and emerging topics relevant to the healthcare sector.
• Identify key opinion leaders and potential speakers for conference agendas.
• Gather feedback from delegates and sponsors post-event to inform future planning.

Relationship Management

• Serve as a point of contact for delegates and sponsors throughout the event lifecycle.
• Build and nurture long-term relationships with healthcare professionals to encourage repeat attendance and referrals.
• Represent the organisation professionally at external meetings, site visits, and networking events.

On-Site Event Support

• Assist with registration desks, delegate welcome, and sponsor coordination during conferences.
• Troubleshoot issues on the ground and ensure a seamless attendee experience.

Requirements

• Bachelor's degree.
• Excellent verbal and written communication skills.
• Confidence and professionalism in face-to-face interactions with senior medical professionals.
• Strong organizational skills and ability to manage multiple tasks with competing deadlines.
• Self-motivated with a results-driven mindset.
• Willingness to travel locally and nationally as required.