Jr. Staffing Coordinator

About the Role

We are seeking a highly organized, detail-oriented, and proactive Junior Staffing Coordinator to support and oversee the daily staffing and human resources operations. This role offers an opportunity to take ownership of key staffing and HR functions while supporting company growth.

Key Responsibilities

• Manage the full consultant lifecycle: onboarding, assignments, payroll coordination, benefits administration, and offboarding.
• Serve as a primary point of contact for consultants, addressing employment-related questions, concerns, and assignment matters.
• Collaborate with the recruiting team to coordinate consultant placements, onboarding, and ongoing engagement.
• Manage internal and client-specific onboarding requirements.

Human Resources & Benefits Administration

• Coordinate employee and consultant benefits enrollment, changes, and ongoing administration.
• Maintain accurate and confidential employee and consultant records.
• Assist with HR documentation, employment agreements, personnel files, and compliance.
• Support HR policies, procedures, and employee-related matters.

Payroll & Financial Operations

• Coordinate and monitor bi-weekly and bi-monthly consultant payroll processing.
• Review timesheets and payroll reports for accuracy and timely processing.
• Work closely with Payroll to ensure accurate and timely payments.
• Maintain accurate consultant pay rates, bill rates, assignment details, and financial records.
• Assist with payroll reconciliation and resolving discrepancies.

Client & Vendor Management

• Navigate client Vendor Management Systems (VMS) to facilitate consultant onboarding, assignment updates, timesheet management, and reporting.
• Prepare and maintain client Statements of Work (SOWs), contract documentation, and change orders.
• Manage third-party vendor relationships, contracts, and onboarding processes.
• Maintain positive working relationships with clients, vendors, and consultants.
• Ensure all client and vendor documentation is accurate and up to date.

Staffing Systems & Reporting

• Maintain the company's internal staffing and consultant management system, ensuring accuracy of consultant, client, assignment, project, billing rate, pay rate, and invoicing information.
• Ensure system data flows accurately into payroll, Accounts Payable, and Accounts Receivable processes.
• Prepare and maintain weekly headcount, staffing, and forecasting reports.
• Generate operational reports to support management's staffing and business decisions.
• Identify opportunities to improve administrative processes, reporting accuracy, and operational efficiency.

Requirements & Tech Stack

• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Experience working with Vendor Management Systems (VMS) and staffing/HR management platforms is a plus.
• Understanding of staffing agency operations and the consultant lifecycle.
• Familiarity with payroll processing, benefits administration, and HR documentation.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field preferred; equivalent professional experience will be considered.
• Previous experience in staffing, recruiting operations, human resources, payroll, or consultant/vendor management preferred.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple responsibilities and meet deadlines in a fast-paced environment.
• Strong interpersonal skills with the ability to work effectively with management, recruiters, consultants, clients, and vendors.
• Bilingual English/Spanish: Ability to read and write in Spanish is a plus.