Executive Assistant & Operations Coordinator · CEO's Office

About the Role

JSIMPLE is seeking a high-potential Executive Assistant & Operations Coordinator to become a trusted extension of the CEO's Office. This role offers direct exposure to the CEO and the opportunity to help build global AI products from the ground up. The role combines strategy and execution, CEO's office support, team coordination, operations, and cross-functional project management.

About JSIMPLE

JSIMPLE builds AI products used globally, including:

• Velzora.ai: AI Front Desk for customer engagement and lead qualification.
• Lociro.ai: Secure AI Workspace for using AI models with governance and control.

What You'll Do

This role involves working closely with the US-based CEO to drive execution, communication, accountability, and follow-through across multiple initiatives. It combines:

• Strategy & Execution
• CEO's Office
• Team Coordination & Operations
• Follow-Up & Accountability
• Cross-Functional Project Management
• Leadership Coordination
• Hiring & People Coordination
• Executive Communication & Representation
• Events, Webinars & External Initiatives
• Content, Presentations & Executive Updates
• Founder Priorities & Special Projects
• High-Impact Problem Solving

What Makes This Role Different

This role offers leadership exposure and hands-on execution. Responsibilities may include participating in leadership discussions, hiring decisions, product reviews, strategic planning, or special projects. It also involves coordinating interviews, tracking priorities, preparing meeting notes, following up on action items, managing communications, and scheduling meetings. You may represent the CEO and company in various meetings, webinars, customer discussions, industry interactions, university engagements, and public-facing initiatives.

Key Responsibilities

• Track priorities, commitments, and action items across teams
• Coordinate meetings, follow-ups, and execution activities
• Ensure important projects continue moving forward
• Help maintain visibility across operations, delivery, hiring, and strategic initiatives
• Drive accountability and follow-through across teams
• Escalate risks and blockers before they become larger issues
• Assist with hiring coordination, interviews, onboarding, and people-related initiatives
• Support leadership communication and organizational priorities
• Represent the CEO in internal discussions when needed
• Help improve operational discipline, reporting, and execution standards
• Work on special projects that impact company growth and efficiency
• Help coordinate company events, webinars, and leadership initiatives
• Assist with presentations, executive updates, and company communications

Who You Are

• 0–4 years of experience
• Strong written and verbal communication skills
• Highly organized and detail-oriented
• Comfortable speaking with people across different teams
• Naturally proactive and resourceful
• Able to manage multiple priorities
• Comfortable working in a fast-moving environment
• Willing to take ownership and learn quickly
• Able to push for follow-through respectfully but confidently
• Strong sense of urgency and accountability
• Comfortable using AI tools and embracing new technology
• Professional, confident, and presentable
• Comfortable representing the company when required

Preferred Background (Not Mandatory)

Backgrounds in any of the following are welcome:

• Business & Management
• Media & Communications
• Public Relations (PR)
• Startup Environments
• Operations
• Founder’s Office
• Marketing
• Client-Facing Roles
• Leadership Activities
• Event Management
• Content Creation or Camera-Facing Roles

Bonus If You Enjoy

• Presenting ideas in meetings
• Working directly with leadership
• Organizing people and priorities
• Solving problems before they become issues
• Being comfortable on camera and video calls
• Participating in webinars, podcasts, and company content
• Interviewing company leadership, customers, or partners
• Hosting discussions, webinars, or company events
• Representing the company professionally when required
• Using AI tools to improve productivity
• Building systems and processes that scale

Growth Opportunity

This role is designed for someone with leadership potential. The right person will work directly with the CEO, gain exposure to how a growing technology company operates, and gradually take on greater responsibility across execution, operations, people, hiring, communication, and strategic initiatives. You will gain exposure to:

• CEO decision-making
• AI products and startup growth
• Business operations
• Hiring and people management
• Leadership communication
• Customer and partner interactions
• Events, webinars, and public-facing initiatives
• Global business opportunities

Over time, this role may evolve into a leadership position responsible for driving key priorities across the organization.