Chief Executiv Office

About the Role

We are seeking an organized and detail-oriented Project Coordinator to support project planning, coordination, and execution across various business activities. The successful candidate will assist with tracking project progress, maintaining documentation, coordinating schedules, and facilitating communication between team members to help ensure projects are completed efficiently and according to established objectives. This position is suitable for individuals with strong organizational and communication skills who are interested in project management and business operations. Previous project coordination experience is an asset but not required.

Key Responsibilities

• Assist with planning, organizing, and coordinating project activities and schedules.
• Track project timelines, milestones, deliverables, and task completion.
• Coordinate meetings, prepare agendas, and document meeting notes and action items.
• Maintain project documentation, reports, records, and progress updates.
• Communicate with team members and relevant stakeholders to support project coordination.
• Follow up on outstanding tasks and help ensure deadlines are met.
• Identify potential scheduling issues or project delays and communicate them to the appropriate team members.
• Prepare regular project status reports and administrative summaries.
• Assist with allocating resources and coordinating project-related activities.
• Support project managers with daily administrative and operational tasks.
• Ensure project information is organized, accurate, and accessible to authorized team members.
• Perform other coordination duties as assigned.

Requirements & Tech Stack

• Strong organizational, planning, and time management skills.
• Good written and verbal communication skills in English.
• Basic proficiency in Microsoft Office or Google Workspace.
• Familiarity with project management tools such as Trello, Asana, Monday.com, or similar platforms is an advantage.
• Strong attention to detail and the ability to manage multiple tasks.
• Ability to follow instructions, prioritize responsibilities, and meet deadlines.
• Problem-solving skills and a proactive approach to completing tasks.
• Ability to work independently and collaborate effectively with a remote team.

Qualifications

• A diploma or degree in Business Administration, Project Management, or a related field is preferred.
• Previous experience in project coordination, administration, or operations is an asset but not required.
• Work Arrangement: Remote within Canada.
• Job Type: Full-Time / Part-Time.
• A reliable internet connection and a suitable home workspace are required.