Internship Talent Acquisition

About the Role

We are looking for a highly organized, proactive, and communication-driven Talent Acquisition Coordinator to support our fast-paced hiring team. This role involves early stages of the recruitment process, including speaking with candidates, conducting initial screening calls, explaining opportunities, coordinating interviews, driving follow-ups, and ensuring smooth candidate progression. You will be the first point of contact for candidates, requiring professional representation, confident communication, building candidate interest, and delivering an excellent candidate experience. The role requires comfort with a high volume of candidate conversations, screening calls, interviews, and follow-ups daily while maintaining accuracy and responsiveness.

Key Responsibilities

Candidate Screening & Engagement

• Conduct initial screening calls with candidates to understand their experience, skills, current role, career interests, notice period, compensation, location, and other relevant details.
• Handle a high volume of screening calls and candidate conversations daily.
• Understand basic role requirements and confidently explain opportunities to candidates.
• Brief candidates on the role, team, interview process, company, products, work culture, and expectations.
• Build candidate interest by effectively communicating the value proposition of the role and organization.
• Assess basic candidate fit and capture structured screening notes.
• Identify potential concerns or red flags during initial candidate conversations and highlight them to the recruiter.
• Handle basic compensation and expectation conversations professionally.

Interview Scheduling & Coordination

• Coordinate and schedule interviews across candidates, recruiters, hiring managers, and interview panels.
• Manage calendars, interview invitations, meeting links, reminders, and interview logistics.
• Handle multiple interview schedules simultaneously across different roles.
• Manage reschedules, cancellations, interviewer conflicts, candidate availability issues, and last-minute changes efficiently.
• Ensure candidates have all necessary information before each interview.
• Confirm candidate and interviewer availability and proactively minimize interview no-shows.
• Coordinate multi-round interview processes and ensure smooth movement of candidates between stages.

Follow-ups & Process Ownership

• Actively follow up with candidates throughout the recruitment process and keep them engaged.
• Follow up with interviewers and hiring managers for pending interview feedback.
• Ensure feedback is captured on time and candidates are moved to the next stage without unnecessary delays.
• Follow up with candidates for assignments, documents, availability, offer discussions, and joining-related requirements.
• Keep candidates informed about their application status and next steps.
• Identify process bottlenecks and proactively escalate delays or issues to the recruiter.
• Take ownership of assigned candidates from initial screening through interview coordination and closure.

Candidate Experience & Communication

• Act as a reliable point of contact between candidates, recruiters, hiring managers, and interview panels.
• Provide a professional, responsive, and positive candidate experience.
• Draft clear and professional emails, WhatsApp messages, interview invitations, follow-ups, and candidate communications.
• Maintain strong written communication with minimal grammatical or formatting errors.
• Handle candidate questions professionally and know when to involve the recruiter or hiring manager.
• Build rapport with candidates while maintaining professionalism.
• Handle candidate concerns, interview delays, rejections, and other sensitive conversations appropriately.

Recruitment Operations

• Maintain accurate candidate information, screening notes, interview status, and feedback in the ATS and hiring trackers.
• Ensure recruitment data is updated immediately and accurately.
• Support recruiters with offer coordination, documentation, reference checks, and onboarding follow-ups.
• Maintain confidentiality of candidate, compensation, and hiring-related information.
• Support recruitment reporting and track operational metrics such as interviews scheduled, screening calls, pending feedback, candidate drop-offs, and closures.
• Ensure recruitment processes and internal hiring guidelines are consistently followed.

AI & Productivity Tools

• Use tools such as ChatGPT and other AI/productivity tools to improve recruitment efficiency.
• Draft professional candidate communication, screening summaries, interview notes, and follow-up messages using AI tools.
• Use AI to summarize candidate information and structure screening feedback.
• Identify opportunities to automate repetitive recruitment coordination and administrative work.
• Continuously look for smarter and faster ways to manage high-volume recruitment operations.

Requirements & Tech Stack

• Comfortable using Google Workspace/MS Office and recruitment trackers.
• Exposure to ATS platforms is preferred.
• Comfortable learning and using AI tools such as ChatGPT.

Qualifications

• 0–1 year of experience in Talent Acquisition, Recruitment Coordination, Recruitment Operations, HR Coordination, or a similar role. Strong freshers/internship candidates can also be considered.
• Excellent verbal communication skills and confidence speaking with candidates.
• Strong written communication skills with the ability to draft professional emails and messages.
• Comfortable conducting multiple screening calls and candidate conversations daily.
• Ability to understand a job description and explain the role clearly to candidates.
• Ability to communicate and sell the company, product, role, team, and culture to prospective candidates.
• Basic understanding of candidate screening and recruitment processes.
• Strong follow-up skills with a high sense of ownership and urgency.
• Excellent organizational and multitasking abilities.
• Ability to coordinate multiple interviews and stakeholders simultaneously.
• Strong attention to detail and process discipline.
• Comfortable working with hiring managers, interviewers, candidates, and recruiters.
• Ability to prioritize tasks in a high-volume and fast-changing environment.

You’ll be successful in this role if you are:

• Proactive: Follow up without waiting to be reminded.
• Organized: Manage multiple candidates, interviews, and priorities without losing track.
• Responsive: Provide timely updates to candidates and stakeholders.
• Confident: Comfortable speaking with candidates and explaining opportunities.
• Persuasive: Create candidate interest in the company and opportunity.
• Detail-oriented: Ensure accuracy in interview invites, candidate information, trackers, and ATS records.
• Persistent: Actively chase pending feedback and next steps professionally.
• Candidate-focused: Understand that every interaction contributes to the employer brand.
• Ownership-driven: Take responsibility for driving assigned candidates and activities forward.
• Comfortable with volume: Can manage a busy day with multiple screening calls, interviews, reschedules, follow-ups, and stakeholder conversations without being overwhelmed.

Preferred:

• Previous internship or work experience in recruitment or Talent Acquisition.
• Experience conducting initial candidate screening calls.
• Experience coordinating high volumes of interviews.
• Exposure to technology/product hiring.
• Experience using an ATS or recruitment CRM.
• Experience communicating with candidates through email, phone, LinkedIn, and WhatsApp.
• Basic understanding of compensation, notice periods, offers, and candidate negotiation.
• Experience working in a startup, SaaS, technology, or product organization.

What You’ll Learn:

This role offers hands-on exposure to the complete recruitment lifecycle. You will learn how to screen candidates, understand different roles, engage and influence talent, work with hiring managers, manage recruitment operations, and potentially grow towards a broader Talent Acquisition/Recruiter role.