SCHOOL CLK

About the Role

This position involves performing school-based duties to assist in the administration of special school programs, support school faculty, staff, and administration, and provide general office support. Employees function at an entry-level clerical capacity, taking daily attendance, maintaining work areas, and assisting with student placement into special programs. The majority of the work is clerical.

Key Responsibilities

• Respond to internal and external customers in a timely, accurate, courteous, and empathetic manner.
• Assist with the assessment and coordination of various special academic programs; pick up students and organize groups for testing.
• Assist teachers with daily attendance in special academic programs and regular classrooms.
• Prepare referrals and accompanying documentation.
• Prepare, track, and file home visit forms.
• Assist with the placement of new students into special academic programs; distribute placement copies and direct teachers.
• Enter assessment data into a database and spreadsheet, including student name, reading teacher assessment, and placements.
• Prepare student assessment folders; divide and file assessment folders into groups.
• Assist directing teachers with taking daily attendance for special programs.
• Prepare and assist teachers with daily activities, including picking up supplies, making copies, and assisting with report card documentation.
• Order and inventory supplies and materials as required; inventory returned materials.
• Check with the attendance clerk for entry and withdrawal updates.
• Help facilitators prepare materials for teacher faculty meetings; set up notebooks with relevant documentation for facilitators, principals, and assistant principals.
• Assist with the daily upkeep of designated special program rooms and facilities; keep working areas organized and neat.
• Answer the telephone; provide information and assistance; take/relay messages to appropriate personnel.
• Monitor and patrol designated areas as required.
• Operate a variety of machinery, equipment, and tools, which may include a laminator, copy machine, or poster maker.
• Keep up-to-date on current technology being used by OCPS.
• Attend training, with district support, to ensure skill level in various technologies is at the required level.
• Maintain timely and accurate information as part of job responsibilities.

Requirements & Tech Stack

• High school diploma or GED
• Up to six (6) months of previous experience and/or training involving office work, or any equivalent combination of related education, training, and experience.
• Ability to perform Data Utilization: compile, assemble, copy, record, and/or transcribe data and/or information.
• Ability to perform Human Interaction: exchange information for the purpose of obtaining information or clarifying details within well-established policies and procedures.
• Ability to perform Equipment, Machinery, Tools, and Materials Utilization: operate, maneuver, and/or control equipment, machinery, tools, and/or materials.
• Ability to perform Verbal Aptitude: utilize a variety of reference data and information.
• Ability to perform Mathematical Aptitude: addition, subtraction, multiplication, and division.
• Ability to perform Functional Reasoning: carry out detailed but uninvolved written or oral instructions.
• Ability to perform Situational Reasoning: exercise judgment in repetitive or short cycle operations covered by set procedures or sequences.
• Physical Ability: exert light physical effort in sedentary to light work, with potential for lifting, carrying, pushing, and/or pulling of light weight objects (5-10 pounds).
• Sensory Requirements: visual perception and discrimination, oral communications ability.
• Environmental Factors: tasks are regularly performed without exposure to adverse environmental conditions.

Qualifications

• School-based duties
• Assisting in administration of special school programs
• Assisting school faculty, staff, and administration
• Providing general office support
• Entry-level clerical capacity
• Taking daily attendance
• Maintaining work areas
• Assisting with placement of students into special programs
• Responding to customers in a timely, accurate, courteous, and empathetic manner
• Understanding of assessment and coordination of special academic programs
• Preparing and tracking home visit forms
• Entering assessment data into a database and spreadsheet
• Preparing student assessment folders
• Assisting with report card documentation
• Ordering and inventorying supplies and materials
• Checking with attendance clerk for updates
• Preparing materials for teacher faculty meetings
• Maintaining special program rooms and facilities
• Answering the telephone, providing information, and taking messages
• Monitoring and patrolling designated areas
• Operating office machinery and equipment (e.g., laminator, copy machine, poster maker)
• Staying up-to-date on current technology
• Timely and accurate information maintenance