Document Management System & Grant Intern

About the Role

This is a 3-month paid internship with the possibility of conversion to a full-time position based on performance and organizational requirements.

Key Responsibilities

• Attend internal and external business meetings to document discussions, decisions, and action points.
• Prepare and maintain Minutes of Meetings (MoMs), capturing responsibilities, deadlines, pending activities, and follow-ups.
• Maintain meeting-wise action trackers and coordinate with internal team members for task progress and closure.
• Maintain a systematic documentation repository for vendor, CDMO, and business development communications (proposals, presentations, agreements, technical documents, etc.).
• Ensure proper document filing, naming conventions, version control, tracking, and retrieval.
• Assist in coordinating internal business development activities by maintaining BD trackers, monitoring discussions, recording updates, and tracking deliverables.
• Identify, research, and source relevant government and private funding opportunities, grants, and financial assistance programs in pharmaceutical, biotechnology, biosciences, and life sciences sectors.
• Track grant announcements, funding schemes, application deadlines, eligibility criteria, and submission requirements.
• Coordinate with internal teams to collect scientific, technical, financial, and organizational inputs for grant applications.
• Assist in drafting, compiling, reviewing, and coordinating grant proposals, concept notes, applications, and supporting documentation.
• Maintain a database of identified grants, application status, submission timelines, correspondence, and post-submission follow-ups.
• Assist in organizing and maintaining QA, RA, and other scientific and technical documentation, ensuring adherence to documentation practices and internal quality requirements.
• Support internal teams in maintaining systematic documentation and communication workflows across business development, research, external partnerships, and grant-related activities.

Requirements & Tech Stack

• Strong written communication skills.
• Strong technical writing skills.
• Strong research skills.
• Strong documentation skills.
• Basic understanding of pharmaceutical documentation practices is desirable.
• Basic understanding of QA/RA requirements is desirable.
• Basic understanding of regulatory documentation norms is desirable.

Qualifications

• Master's degree in Pharmacy (M.Pharm) or Bachelor's degree in Pharmacy (B.Pharm).
• MBA in a relevant area.
• Academic background in Quality Assurance (QA) or Regulatory Affairs (RA).
• M.Sc.