Human Resources Executive

About the Role

The HR Executive will manage day-to-day HR activities including recruitment, employee onboarding, attendance, leave, payroll coordination, employee records, training, employee engagement, grievance handling, and exit formalities. The role will ensure that HR processes are completed accurately and on time while providing proper support to employees and managers. The HR Executive will also maintain updated HR records and support the company in building a disciplined, positive, and productive work environment.

Key Responsibilities

• Manage recruitment activities by understanding manpower requirements and coordinating with departments for hiring.
• Prepare and update Job Descriptions and publish approved openings on job portals and recruitment channels.
• Source and screen candidates through job portals, databases, agencies, and other suitable sources.
• Coordinate interviews with candidates, interview panels, and reporting managers.
• Collect interview feedback and communicate the next steps to selected candidates.
• Manage offer and joining formalities, including offer letters, joining dates, documents, and employee records.
• Coordinate employee onboarding and induction, including system access, workstation, policies, team introduction, and training.
• Monitor daily attendance and leave and ensure attendance records, missing punches, shifts, and leave approvals are updated.
• Coordinate payroll activities by providing accurate attendance, leave, deduction, and employee information to the Finance/Payroll team.
• Maintain employee documentation and HR records, including employee files, HR letters, registers, digital records, and compliance documents.
• Support employee performance, training, engagement, grievance, and discipline activities as required.
• Manage employee exit formalities, including resignation, exit interviews, clearance, full & final coordination, access removal, and record closure.

Requirements & Tech Stack

• MS Excel / Google Sheets
• MS Word
• Email and communication tools
• HRMS / Attendance Management System
• Job portals and recruitment databases
• Google Drive / Shared folders
• Basic knowledge of payroll and HR tracking systems.

Qualifications

• Graduate in HR, Business Administration, Management, or any relevant field.
• HR certification or relevant qualification will be an advantage.
• Freshers may apply if they have the right attitude and willingness to learn.
• Candidates with 1–3 years of HR experience will be preferred.
• Experience in recruitment, attendance, payroll coordination, or employee handling will be an advantage.

Required Skills

• Good written and verbal communication skills.
• Good time management and follow-up skills.
• Ability to handle multiple HR activities at the same time.
• Good problem-solving and coordination skills.
• Basic computer and data management skills.
• Good attention to accuracy and confidentiality.
• Positive attitude and professional behaviour.
• Ability to communicate comfortably with employees, candidates, managers, and external agencies.