Executive Assistant to Chief Executive Officer

About the Role

We are looking for a proactive, organized, and detail-oriented Assistant to the CEO to provide direct administrative, recruitment, and operational support to our CEO. This is a fully remote, full-time opportunity.

Working Hours

• US Eastern Time (ET): 9:00 AM – 5:00 PM
• Corresponding India Time (IST):
• During US Daylight Saving Time: 6:30 PM – 2:30 AM IST
• During US Standard Time: 7:30 PM – 3:30 AM IST

Candidates must be available for the full shift. Working hours in India will change according to the US daylight saving schedule.

Key Responsibilities

Executive Assistance

• Provide direct administrative and operational support to the CEO.
• Manage assigned tasks, daily priorities, and follow-ups.
• Coordinate meetings, appointments, and business activities.
• Assist with day-to-day administrative and operational requirements.

Calendar and Meeting Management

• Manage the CEO's calendar and schedule appointments.
• Coordinate meetings and interviews across different time zones.
• Send meeting invitations, reminders, and follow-up communications.
• Ensure meetings and tasks are organized and completed on time.

US IT Recruitment Support

• Assist with US IT recruitment and candidate sourcing activities.
• Review resumes and identify suitable candidates against job requirements.
• Communicate with candidates and coordinate interview schedules.
• Maintain candidate databases, recruitment trackers, and submission records.
• Follow up with candidates and recruiters regarding submissions and interview status.
• Support the recruitment team in day-to-day hiring activities.

Documentation and Reporting

• Prepare and maintain documents, reports, and recruitment trackers.
• Work regularly with Google Docs and Google Sheets.
• Use Microsoft Word, Excel, and PowerPoint for documentation, data management, and presentations.
• Maintain accurate records and ensure information is organized and up to date.

Communication and Coordination

• Communicate professionally with US-based candidates, colleagues, and business associates.
• Assist with email correspondence and routine follow-ups.
• Coordinate with team members to ensure timely completion of assigned tasks.
• Handle multiple responsibilities while maintaining accuracy and professionalism.

Requirements & Tech Stack

Required Skills and Qualifications

• Excellent written and verbal English communication skills.
• Good computer knowledge and proficiency in everyday office applications.
• Working knowledge of Google Docs, Google Sheets, Microsoft Word, Excel, and PowerPoint.
• Strong organizational and time-management skills.
• Ability to multitask, follow instructions, and manage deadlines.
• Attention to detail and a proactive, responsible attitude.
• Ability to work independently with minimal supervision.
• Willingness and availability to work full-time during US business hours.
• Must have a personal computer or laptop and a reliable, high-speed internet connection.

Experience and Education

• Candidates with 0–2 years of experience in administration, executive assistance, recruitment coordination, HR, or a related field are preferred.
• Graduation in any discipline is preferred.
• Basic knowledge of IT, software technologies, or the IT industry will be an advantage.
• Previous exposure to US IT recruitment, HR operations, or executive assistance is desirable but not mandatory.

Work Requirements

• 100% remote work.
• Full-time commitment during US Eastern Time business hours.
• Own computer or laptop is mandatory.
• Stable, high-speed internet connection is mandatory.
• Excellent English communication and professional conduct are essential.