Account Assistant

About the Role

As an Accounts Assistant at Talent Spring Group, you will support the planning, processing, and tracking of account operations across the business. You will be involved in various financial initiatives, from processing daily transactions and reconciling account statements to managing vendor files and supporting business growth.

Key Responsibilities

• Assist with processing, tracking, and reconciling daily account transactions across different business units.
• Maintain accurate billing records, ledgers, invoice logs, and payment schedules.
• Work closely with internal teams and account managers to ensure client invoices stay on schedule.
• Coordinate account syncs, prepare billing agendas, document ledger notes, and follow up on outstanding receivables.
• Monitor account balances, payment deadlines, and billing deliverables, keeping stakeholders informed of status updates.
• Identify potential billing discrepancies, payment delays, and account risks, assisting in developing practical solutions.
• Liaise with external vendors, clients, and financial service providers regarding account inquiries.
• Support the implementation of updated bookkeeping tools, reporting workflows, and financial systems.
• Assist with reviewing and auditing existing accounting processes to increase daily accuracy.
• Prepare monthly account recaps, ledger summaries, balance reports, and documentation.
• Track petty cash allocations, expense receipts, and departmental budgets where required.
• Maintain organized digital and physical financial records, ensuring audit compliance.
• Support different departments with their billing setup and financial admin requirements.
• Assist with general financial improvement initiatives and annual audit preparation as needed.

Requirements & Tech Stack

• Microsoft Office, particularly Excel for data entry and financial tracking.
• Ability to learn accounting software and administrative tracking platforms.

Qualifications

• Previous experience in accounts support, bookkeeping, billing administration, customer service, or office management is encouraged. Motivated entry-level candidates are also encouraged to apply.
• Strong numerical, organizational, and time management skills.
• Excellent written and verbal communication skills.
• Confidence working with different teams, clients, and financial stakeholders.
• Ability to juggle multiple accounts, manage competing priorities, and meet billing deadlines.
• Great attention to detail and a practical approach to resolving account discrepancies.
• Proactive attitude and willingness to take initiative on record tracking.
• Positive, adaptable attitude and willingness to support team operations.
• Coursework or certifications in accounting, finance, business, or a related field are advantageous but not essential.