Account Assistant, Fashion Communications

About the Role

Karla Otto is seeking an Account Assistant, Fashion Communications to join their New York office and support future agency growth.

Key Responsibilities

• Sample trafficking:
• Support the booking-in process of samples, at the beginning of the season and throughout the season.
• Monitor and control the movement of all client samples internally.
• Responsible for the send out and returns process of samples externally to key contacts (editors, influencers, stylists, etc.).
• Loss prevention – implement and maintain a process and accountability for all samples, identifying any risk factors and sharing updates/concerns with the wider team.
• Work collaboratively with the Logistics team to ensure tasks are carried out in line with processes and in an efficient manner.
• Build and cultivate relationships with media peers by supporting with showroom appointments.
• Media Monitoring: daily review of media – newspapers, magazines, and key digital and social media outlets.
• Compile and review editorial clippings and metrics, and share coverage with clients.
• Support on compiling client reports on a weekly, monthly, and quarterly basis, focusing on the relevant activities of the AA.
• Actively involved in pitching samples to press, developing, and writing creative product pitches.
• Provide essential support at and for events, projects, and shows as needed – including show requests/databases, RSVP lists, seating lists etc.
• Takes an active interest in the world of digital communications and culture across various sectors (art and design, interiors, wellbeing, music, hospitality, talent and influencers etc.) and can identify client opportunities within the landscape.
• Proactively supporting creative client gifting initiatives and campaigns.
• Undertake administrative tasks to support clients and the wider team – e.g., travel bookings, client folders, schedules, database updates and maintenance etc.
• Support with meeting preparations – scheduling, preparing agendas, minutes, and updates for client calls.
• Coordinate and mentor interns, delegate workload, and support them with prioritizing appropriately.

Requirements & Tech Stack

• Outlook, Word, Excel, and PowerPoint proficiency.
• Knowledge of Fashion GPS is welcomed but not essential.

Qualifications

• Experience as a communications and marketing intern, ideally within luxury fashion and lifestyle.
• Highly dedicated, motivated, and enthusiastic with a strong work ethic.
• Strong communication skills (both written and oral).
• Strong research and organization skills.
• Ability to work under pressure, to meet deadlines, and prioritize in a fast-paced environment.
• Confidence to make suggestions and bring ideas to the wider team that focus on client experience and work, alone or as part of a team.
• High level of attention to detail.
• Ability to present and interpret quantitative and qualitative data.
• Interest in culture, arts, fashion, and lifestyle.