Company Secretary Trainee

About the Role

The Company Secretary Trainee will support the Secretarial function in ensuring compliance with the Companies Act, 2013, FEMA (where applicable), and other corporate laws. The trainee will gain practical exposure to corporate governance, board processes, statutory filings, legal documentation, and regulatory compliance while working closely with experienced professionals.

Key Responsibilities

• Assist in ensuring compliance with the Companies Act, 2013, FEMA, and other applicable corporate laws and regulations.
• Assist in organizing Board Meetings, Committee Meetings and General Meetings.
• Prepare agendas, notices, minutes and resolutions for meetings.
• Assist in maintaining statutory registers, minutes books and corporate records, including organizing, updating and maintaining electronic and physical records.
• Prepare and file ROC forms and ensure timely statutory filings.
• Support FEMA and RBI reporting, including ODI/FDI compliances, where applicable.
• Assist in drafting corporate documents, declarations and secretarial reports.
• Track statutory compliance calendars and follow up with internal stakeholders.
• Conduct legal and regulatory research on Companies Act, FEMA, SEBI and allied laws.
• Support the secretarial and legal team in daily compliance-related tasks.
• Support due diligence, corporate restructuring and other secretarial assignments.
• Liaise with the Registrar of Companies (ROC) and other statutory authorities.
• Create and maintain standard formats, templates, checklists and trackers for recurring secretarial and compliance activities.
• Follow prescribed SOPs, documentation standards, record-retention requirements and approval workflows, and assist in documenting or updating SOPs.
• Periodically review corporate records and trackers to identify missing, outdated or inconsistent information and coordinate with relevant stakeholders for rectification.

Requirements & Tech Stack

• Analytical and problem-solving skills.
• Excellent drafting and documentation skills.
• Good interpersonal and communication skills.
• Ability to manage multiple assignments and deadlines.
• Proficiency in Microsoft Office / Google Workspace.
• Ability to work independently with attention to detail.
• Strong ownership and learning mindset.
• Willingness to learn and adapt to real-world corporate environments.
• High level of confidentiality and integrity.

Qualifications

• Must have completed the CS Executive Programme.
• Pursuing LLB will be an additional advantage.