Junior Executive Assistant to Chief Executive Officer

About the Role

• Provide top-level assistance to high-level executives.
• Be well-organized and comfortable scheduling meetings, responding to emails, and drafting documents on behalf of the CEO.
• Excel in coordinating necessary meeting preparations and effectively managing the CEO's schedule.

Key Responsibilities

• Calendar management for the CEO.
• Handling email correspondence and document requests on behalf of the CEO.
• Drafting slides, meeting notes, minutes of meetings, and documents for the CEO and/or MD.
• Successfully completing critical deliverables to facilitate the CEO's leadership.
• Researching, prioritizing, and following up on incoming issues and concerns addressed to the CEO.
• Generating various MIS reports for the CEO and coordinating with various departments for necessary reports.
• Serving as a bridge for smooth communication between the CEO's office and internal departments.
• Supporting the CEO in the preparation and presentation of reports, proposals, budgets, and related activities.
• Overseeing coordination and collation of quarterly reports for Board meetings.
• Assisting and coordinating strategy planning exercises.
• Conducting meaningful business data analysis.
• Keeping the CEO well informed of upcoming commitments and responsibilities.
• Coordinating and planning top executive corporate meetings and facilitating cross-divisional coordination.
• Participating as an adjunct member of the Executive Team and assisting in scheduling and attending all meetings.
• Producing and managing information as required.
• Arranging Board of CEO's meetings and different executive-level events, as required.
• Maintaining and developing systems, procedures, and records in line with the organization's policies and objectives.

Qualifications

• 0-1 years of experience preferred as a Personal Assistant.
• Excellent written and verbal communication skills.
• Proven experience as an Executive Assistant.
• Well-organized, detail-oriented, with the ability to multitask and follow up effectively.
• Bachelor's or master’s degree or equivalent experience.
• Proficiency in Microsoft Office suite.
• Experience in managing multiple priorities, administrative coordination, and logistics.
• Willing to relocate Bangalore.